Project Administrator: Proposals & Submittals Coordinator

Undisclosed; City of Schenectady (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Undisclosed is seeking a Project Administrator to support estimators, business development and operations. The role involves handling day-to-day admin duties, producing and submitting proposals, and supporting both local and national projects.

Strong MS Office skills and exceptional verbal and written communication are essential to meet tight deadlines. The candidate will work with cross-functional teams, manage submittal logs, and assist with subcontractor documentation while maintaining

Qualifications

• Highly motivated, reliable, and organized candidate.
• Proficient with Microsoft Word and Excel.
• Strong verbal, written, and presentation skills.

Responsibilities

• Assist with day-to-day administrative duties for proposals and submittals.
• Support estimators, business development, and operations teams.
• Maintain submittal logs and bid documents; track bid due dates.
• Assist with creating job folders and start-up booklets; ensure subcontractor submittals are in place.
• Assist with administrative duties and reception coverage as needed.

Skills

Microsoft Office

Verbal communication

Written communication

Organizational skills

Multi-tasking

Tools

Salesforce

Excel

Word

Job description

Undisclosed is seeking a Project Administrator to support estimators, business development and operations. The role involves handling day-to-day admin duties, producing and submitting proposals, and supporting both local and national projects.

Strong MS Office skills and exceptional verbal and written communication are essential to meet tight deadlines. The candidate will work with cross-functional teams, manage submittal logs, and assist with subcontractor documentation while maintaining