Project Administrator

Lis-Solutions-; United States; Remote; USD 32,000 - 43,000; Part time

Job summary

LIS Solutions is seeking a Project Administrator to support our New York-based language portfolio. This remote, part-time role (20-30 hours/week) involves coordinating interpreters for conferences, processing timesheets, and using our management system to track activities.

Responsibilities include sourcing and vetting local interpreters, handling client communications with professional tone, maintaining databases, and traveling within the NYC area as needed to support program requirements.

Qualifications

• Minimum 1 year of relevant project administration/coordination experience.
• Very strong computer skills and proficiency with MS Office.
• Ability to multitask with meticulous attention to detail.
• Must reside in close proximity to NYC and be able to attend meetings.
• Able to pass a background check and provide after-hours desk support.

Responsibilities

• Source, vet and coordinate interpreters for conferences, meetings and events.
• Process interpreter timesheets and manage databases and records in real time.
• Liaise with Finance, Recruiting, HR and Security; support NYC portfolio activities.
• Travel within the greater NYC area to support program requirements as needed.
• Provide administrative support including scheduling and document creation.

Skills

MS Office proficiency

Multitasking

Detail-oriented

Problem solving

Tools

MS Office

Job description

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Title: Project Administrator - Remote (Must be based in New York City)

Pay Rate: $27.00/hr

Work Schedule: Part Time - 20-30 hours per week. Hours are 11AM-7PM or 12PM-8PM depending on business needs. Days vary.

Position Description

This position supports LIS’ New York’s language portfolio. Under the supervision of the Program Manager and collaboration with the Program Coordinator(s), this individual will be primarily responsible for sourcing, vetting and coordinating interpreters for conferences, meetings, events; processing interpreter timesheets; working with LIS’ personnel management system and going onsite as needed to source interpreters and to support the customer.

Additional Duties:

• Recruit, vet and maintain a steady pipeline of qualified, local interpreters. Recruitment may be at NYC locations and online.
• Monitor, receive, and promptly respond to client tasking via email and other platforms with professional voice/tone free of slang, grammatical errors, informal language, etc.
• Maintain, update, audit, and manage company databases and records systems, including data entry, in real time.
• Identify best interpreters available for a job based on language combinations, timing, special client requirements, cost margins, availability, and other considerations.
• Travel as necessary throughout greater NYC area to support NYC Program requirements as needed.
• Provide administrative support to the NYC portfolio, to include phone calls, scheduling, creating, and reviewing internal business documents and presentations, records management, filing, etc.
• Liaise and coordinate with other departments, including Finance, Recruiting, HR, and Security.

Minimum Qualifications

• Minimum 1 year of relevant professional project administration/coordination experience
• VERY STRONG computer skills, including but not limited to independent proficiency with MS Office (Outlook, Excel, PowerPoint, Word, Teams, etc.)
• Proven ability to multitask with meticulous attention to detail
• Problem assessment/sensitivity and problem solving within a team environment
• Must reside in close proximity to NYC and be able to attend regularly scheduled and impromptu meetings within the five boroughs
• Must be able to pass a background check
• Ability to provide after hour desk support
• Due to clients' contractual requirement, a designated private, secured workspace is required.

LIS Solutions is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.