Project Administrator - Multi-Family Construction

D+H Construction; Berkeley (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

D+H Construction in the Bay Area seeks a detail-oriented Project Administrator to support multiple active construction projects from our Berkeley office. This construction-focused role works closely with project managers, superintendents, and field teams to keep documentation accurate, organized, and on schedule.

You will handle RFIs, submittals, change orders, subcontract administration, insurance tracking, and closeout packages, ensuring compliance and efficient project workflow on

Qualifications

• Experience supporting active construction projects in GC/CM environments.
• Strong organization and attention to detail in document-heavy workflows.
• Ability to manage multiple projects concurrently and meet deadlines.
• Proficiency with construction documentation workflows including RFIs, submittals, change orders, and closeout.
• Familiarity with Procore or similar construction management software.

Responsibilities

• Support project setup and maintain accurate project documentation in Procore.
• Manage RFIs, submittals, and change orders across multiple projects.
• Prepare and administer subcontract agreements and assist with contract execution workflows.
• Coordinate subcontractor onboarding, including insurance certificates and compliance tracking.
• Track subcontractor insurance, lien releases, and closeout documentation.

Skills

Construction documentation

Multitasking

Communication

Tools

Procore

DocuSign

MS Office

Job description

Project Administrator - Multi-Family Construction

At D+H Construction, we build more than buildings — we help create affordable housing communities throughout the Bay Area.

Founded in 1981, D+H is a respected mid-sized general contractor specializing in ground-up multi-family affordable housing construction. We partner with leading nonprofit developers to deliver high-quality, mission-driven projects that create lasting community impact.

We’re seeking a detail-oriented and proactive Project Administrator to support multiple active construction projects from our Berkeley office. This is a construction-focused role working closely with project managers and field teams. The ideal candidate understands general contractor workflows, construction documentation cycles, and the fast pace of active jobsites.

Why Join D+H Construction?

• Work on meaningful affordable housing projects that directly benefit Bay Area communities


• Join a collaborative, values-driven company with a strong reputation and long-term stability


• Work closely with experienced Project Managers, Superintendents, and senior leadership

About the Role

The Project Administrator plays a critical role in supporting active construction projects and ensuring project operations remain organized, compliant, and moving forward efficiently.

This role reports to the Senior Project Administrator and works closely with Project Managers, Superintendents, subcontractors, consultants, and project partners throughout the construction lifecycle.

Projects typically includemulti-family affordable housing developments, often with complex requirements, compliance tracking, and document-heavy workflows.

This is a fast-paced role where priorities are influenced by active jobsite operations. Success requires strong organizational skills, attention to detail, and a working knowledge of construction documentation and processes.

Key Responsibilities

• Support project setup and maintain accurate project documentation in Procore


• Manage and track RFIs, submittals, and change orders across multiple projects


• Prepare and administer subcontract agreements and assist with contract execution workflows


• Coordinate subcontractor onboarding, including insurance certificates and compliance tracking


• Track subcontractor insurance, lien releases, and closeout documentation


• Assist with pay application support and related documentation coordination


• Maintain drawing logs and ensure current plan sets are distributed to project teams


• Support communication between field teams (Superintendents) and office staff (Project Managers)


• Collect, organize, and assemble project closeout documentation packages


• Help ensure project information is accurate, current, and accessible across teams


• Identify opportunities to improve consistency and efficiency in project operations

Qualifications

Required

• 3–5+ years of experience supporting active construction projects in a general contractor, subcontractor, or construction management environment


• Hands-on experience with construction documentation workflows, including RFIs, submittals, change orders, and closeout packages


• Experience supporting multiple active construction projects simultaneously


• Strong working knowledge of Procore or similar construction management software


• Excellent organizational skills and attention to detail in document-heavy environments


• Ability to manage competing deadlines in a fast-paced, field-driven environment


• Self-motivated and able to work both independently and collaboratively


• Strong written and verbal communication skills across project teams


• Must be local to the San Francisco Bay Area and able to work onsite in Berkeley

Preferred

• Experience working for a general contractor on multi-family or commercial construction projects


• Familiarity with subcontract agreements, insurance compliance, and lien release processes


• Experience supporting Project Managers and Superintendents directly


• Proficiency in Microsoft Office and DocuSign

What Success Looks Like

You’ll excel in this role if you:

• Understand how jobsite activity impacts documentation timelines and priorities


• Are comfortable working in a fast-moving environment with shifting demands


• Can proactively follow up with subcontractors and internal teams to keep projects moving


• Take ownership of project organization and documentation accuracy


• Thrive in a collaborative, team-oriented construction environment

This Role May Not Be a Good Fit If:

• Your experience is primarily in non-construction administrative roles


• You are unfamiliar with construction workflows such as RFIs, submittals, or change orders


• You prefer highly predictable, low-variability work over dynamic, project-based environments

Equal Opportunity Employer, including disabled and veterans.