Project Administrator Lead

5 Points Electrical; Norcross, Northern (GA, KY); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

PTO after 90 days

6 paid holidays

Company-paid Life Insurance

Professional development and training

Job summary

5 Points Electrical in Norcross, GA seeks a highly organized Project Administrator Lead to support the project management team across construction and service departments. You will oversee job setup, compliance, documentation and vendor coordination to keep projects ready and operations efficient.

The role requires coordinating with senior management, handling COIs, permits, insurance, and onboarding tasks, and leading the project administration team.

Qualifications

• 2+ years in construction admin or related field preferred.

Responsibilities

• Provide comprehensive administrative support to ensure project execution.
• Create and maintain project channels and profiles in systems including Teams, QBO, Kojo, BusyBusy, One Key, Levelset.
• Distribute official project Welcome Letters to stakeholders.
• Handle job start forms and COI requests for onboarding of subcontractors and vendors.
• Manage credit and pre-qualification applications; keep badging and vehicle insurance current.
• Coordinate airport badging and vehicle permitting for project personnel as required.
• Prepare and send payment applications and maintain a centralized Pay App Tracker.
• Request lien waivers and assist in WIP reports as needed.
• Set up job folders and related documentation; oversee project administration team.
• Coordinate cross-departmental communication and oversee multiple projects.

Skills

Organizational skills

Communication skills

MS Office

Construction software

Excel advanced

Team leadership

Tools

QBO

Kojo

Levelset

BusyBusy

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Norcross, GA, US

8 days ago Requisition ID: 1158

About 5 Points Electrical

At 5 Points Electrical, we are committed to delivering excellence in commercial electrical construction through ownership, selflessness, pursuit of excellence, loyalty, and respect. As a growing leader in the industry, we’re seeking detail-oriented and reliable team members to support operational success and project delivery.

Position Summary

The Project Administrator Lead provides detail-oriented, highly organized administrative support to the project management team within the electrical construction industry. This role oversees job setup, compliance, documentation, vendor coordination, and field-team support to ensure projects remain ready and operations run efficiently and accurately throughout all phases of construction and supervise the work of other project administration personnel in the construction and the service department.

Key Responsibilities

• Provide comprehensive administrative support to ensure seamless project execution.
• Create and maintain project channels and profiles in various systems including:
  • Microsoft Teams
  • QuickBooks Online (QBO) – synced to Kojo
  • BusyBusy
  • One Key
  • Levelset
• Distribute official project Welcome Letters to internal and external stakeholders.
• Handle job start forms, request and track Certificates of Insurance (COIs) for subcontractors and vendors for onboarding.
• Manage credit and pre-qualification applications.
• Manage and keep current all badging, fingerprinting, and vehicle insurance, especially for airport jobs.
• Coordinate airport badging and vehicle permitting for project personnel as required.
• Manage all badging to ensure overall compliance for each project site.
• Submit supplier/vendor job start forms on behalf of the PM.
• Request construction permits and inspections; maintain ongoing compliance with city, county, and client-specific regulations.
• Request and track performance/payment bonds letters for projects, when applicable.
• Complete and submit credit applications as needed for new vendors or suppliers.
• Set up business licenses if required by the jurisdiction for permit pulls (rare but occasionally necessary).
• Review and renew business certifications.
• Coordinate inspections for projects.
• Prepare and send out payment applications, as well as maintain, and update a centralized Pay App Tracker to capture all project billing, ensuring accuracy, timeliness, and consistency across reports.
• Request lien waivers for payment applications as needed.
• Assist in the preparation and maintenance of WIP reports.
• Set up and organize job folders and related documentation.
• Facilitate and oversee the process of drug screening as required by GCs.
• Manage and lead the project administration team
• Coordinate cross-departmental communication and activities
• Oversee multiple projects to ensure deadlines and objectives are met
• Liaise directly with senior management to report on project progress and team performance

Qualifications

• 2+ years of experience in construction administration, electrical service department dispatch and/or project management or a related field preferred.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and deadlines with accuracy.
• Familiarity with permit processes, COI requests, and contractor documentation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and construction tech tools (QBO, Kojo, Levelset, BusyBusy).
• Self-motivated, team-oriented, and capable of working independently.
• Advanced Excel skills with the ability to build and manage trackers.
• Knowledge of the electrical field is a plus.
• Medical, Dental, and Vision Insurance (eligible after 90 days)
• Company-paid Life Insurance
• PTO: 40 hours after 90 days; +8 hours each year of employment
• Six (6) paid holidays (after probationary period)
• Professional development and training opportunities