Project Administrator Lead

5 Points Electrical Company, LLC; Norcross (GA); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Company-paid Life Insurance

PTO: 40 hours after 90 days; +8 hours/

Six paid holidays (after probation)

Professional development and training

Job summary

5 Points Electrical Company, LLC in Norcross, GA is seeking a Project Administrator Lead to support the project management team in commercial electrical construction. This role oversees job setup, compliance, documentation, vendor coordination, and field-team support to keep projects ready and operations running efficiently.

You will lead the project administration team, coordinate cross-departmental activities, manage permits and COIs, track invoices and payments, and report on progress to

Qualifications

• 2+ years in construction administration or project management.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and deadlines.
• Familiar with permit processes, COI requests, and contractor documentation.
• Proficient in Microsoft Office and construction tech tools (QBO, Kojo, Levelset, BusyBusy).
• Self-motivated, team-oriented, able to work independently.
• Advanced Excel skills for trackers.
• Knowledge of the electrical field is a plus.
• Medical, Dental, and Vision Insurance (eligible after 90 days).
• Company-paid Life Insurance; PTO; holidays; professional development opportunities.

Responsibilities

• Oversee job setup, compliance, and project documentation.
• Coordinate vendor onboarding, COIs, and insurance for onboarding.
• Manage credit and pre-qualification applications.
• Maintain badging, fingerprinting, and vehicle insurance for project personnel.
• Coordinate airport badging and vehicle permitting as required.
• Coordinate permits and inspections; ensure regulatory compliance.
• Submit lien waivers and payment applications as needed.
• Prepare and maintain WIP reports and Pay App Tracker.
• Set up and organize job folders and documentation.
• Lead and develop the project administration team; cross-department coordination.
• Report progress to senior management.

Skills

Organizational skills

Communication skills

Multi-tasking

Independence

Time management

Advanced Excel

Self-motivated

Team-oriented

Tools

QBO

Kojo

Levelset

BusyBusy

Microsoft Office

Job description

Full Time Norcross, GA, US

About 5 Points Electrical

At 5 Points Electrical, we are committed to delivering excellence in commercial electrical construction through ownership, selflessness, pursuit of excellence, loyalty, and respect. As a growing leader in the industry, we’re seeking detail-oriented and reliable team members to support operational success and project delivery.

Position Summary

The Project Administrator Lead provides detail-oriented, highly organized administrative support to the project management team within the electrical construction industry. This role oversees job setup, compliance, documentation, vendor coordination, and field-team support to ensure projects remain ready and operations run efficiently and accurately throughout all phases of construction and supervise the work of other project administration personnel in the construction and the service department.

Key Responsibilities

• Provide comprehensive administrative support to ensure seamless project execution.
• Create and maintain project channels and profiles in various systems including:
  • Microsoft Teams
  • QuickBooks Online (QBO) – synced to Kojo
  • BusyBusy
  • One Key
  • Levelset
• Distribute official project Welcome Letters to internal and external stakeholders.
• Handle job start forms, request and track Certificates of Insurance (COIs) for subcontractors and vendors for onboarding.
• Manage credit and pre-qualification applications.
• Manage and keep current all badging, fingerprinting, and vehicle insurance, especially for airport jobs.
• Coordinate airport badging and vehicle permitting for project personnel as required.
• Manage all badging to ensure overall compliance for each project site.
• Submit supplier/vendor job start forms on behalf of the PM.
• Request construction permits and inspections; maintain ongoing compliance with city, county, and client-specific regulations.
• Request and track performance/payment bonds letters for projects, when applicable.
• Complete and submit credit applications as needed for new vendors or suppliers.
• Set up business licenses if required by the jurisdiction for permit pulls (rare but occasionally necessary).
• Review and renew business certifications.
• Coordinate inspections for projects.
• Prepare and send out payment applications, as well as maintain, and update a centralized Pay App Tracker to capture all project billing, ensuring accuracy, timeliness, and consistency across reports.
• Request lien waivers for payment applications as needed.
• Assist in the preparation and maintenance of WIP reports.
• Set up and organize job folders and related documentation.
• Facilitate and oversee the process of drug screening as required by GCs.
• Manage and lead the project administration team
• Coordinate cross-departmental communication and activities
• Oversee multiple projects to ensure deadlines and objectives are met
• Liaise directly with senior management to report on project progress and team performance

Qualifications

• 2+ years of experience in construction administration, electrical service department dispatch and/or project management or a related field preferred.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and deadlines with accuracy.
• Familiarity with permit processes, COI requests, and contractor documentation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and construction tech tools (QBO, Kojo, Levelset, BusyBusy).
• Self-motivated, team-oriented, and capable of working independently.
• Advanced Excel skills with the ability to build and manage trackers.
• Knowledge of the electrical field is a plus.
• Medical, Dental, and Vision Insurance (eligible after 90 days)
• Company-paid Life Insurance
• PTO: 40 hours after 90 days; +8 hours each year of employment
• Six (6) paid holidays (after probationary period)
• Professional development and training opportunities