Project Administrator I

Tamus; Kingsville (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

The Texas A&M University-Kingsville invites applications for the Project Administrator I position in the Grants & Contracts department in Kingsville, Texas. Under general supervision, you will coordinate routine administrative and financial details for post-award administration of sponsored research projects, establishing accounts and reviewing award terms.

You'll work with researchers, sponsors, and administrative offices to ensure compliance, track deliverables, and prepare award notices,

Qualifications

• Bachelor's degree in an applicable field or equivalent combination of education and experience.
• Experience coordinating administrative and financial activities for sponsored programs.
• Familiarity with award terms, cost sharing, and sponsor regulations.

Responsibilities

• Coordinates routine administrative and financial activities with researchers, sponsors, and administrative offices.
• Reviews award documents, terms, budgets, and deliverables to ensure proper setup.
• Tracks timelines, milestones, and reporting requirements, and assists with closeout.
• Communicates with stakeholders to resolve issues and ensure compliance.

Skills

Post-award administration

Budget tracking

Stakeholder communication

Education

Bachelor's degree in an applicable field or equivalent combination of education and experience

Job description

Job Title Project Administrator I

Agency Texas A&M University - Kingsville

Department Grants & Contracts

Proposed Minimum Salary Commensurate

Job Location Kingsville, Texas

Job Type Staff

Job Description

About Texas A&M University-Kingsville

Texas A&M University-Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region's premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution's 100-year history. The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region.

Location: The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo.

Position Overview

The Project Administrator I, under general supervision, coordinates routine administrative and financial details between The Texas A&M University System, researchers, sponsors and administrative offices with an emphasis on post-award administration of sponsored research projects. Establishes accounts in the A&M System accounting system. Reviews and interprets award terms and conditions, cost sharing requirements, award budget, sponsor regulations, deliverable requirements and System policies. Prepares award notices

Essential Duties and Responsibilities

Award Management & Compliance Administration

• Serves as the primary point of contact for faculty, sponsors, and department administrators.
• Coordinates routine administrative and financial activities with researchers, department heads, deans, and university staff with an emphasis on post-award administration.
• Reviews award documents, terms, conditions, budgets, and project requirements to ensure projects are established correctly.
• Consults with senior research administration staff and supervisors to interpret and communicate award documents, sponsor regulations, federal and state laws, system policies, and institutional rules.
• Coordinates revisions and approvals with faculty and sponsors, including budget revisions, compliance matters, PI changes, time extensions, and supplemental funding requests.
• Tracks project timelines, deliverables, reporting requirements, and award milestones, communicating potential issues to appropriate stakeholders.
• Maintains accurate award files, correspondence, approvals, and supporting documentation for audits and reporting purposes.

Financial Management & Reporting

• Prepares documentation and enters award terms and financial information into research administration and accounting systems.
• Monitors expenditures against approved budgets and identifies discrepancies to support effective fund management.
• Processes and reviews expenses, purchase orders, invoices, payroll allocations, cost transfers, and other project-related financial transactions.
• Approves financial commitments for compliance with sponsor guidelines.
• Provides financial guidance and data to researchers, departments, sponsors, auditors, and administrative offices.
• Monitors cost-sharing commitments and indirect cost distributions.
• Assists with the preparation and submission of financial and administrative reports to sponsors and internal departments.
• Provides financial reporting and analysis to support project oversight and decision-making.

Project Closeout & Stakeholder Support

• Serves as a resource to researchers and departmental staff by providing routine financial and regulatory guidance.
• Coordinates with researchers, sponsors, and administrative offices to resolve project-related issues throughout the award lifecycle.
• Initiates financial closeout of sponsored research projects in accordance with sponsor requirements.
• Assists with award closeout activities, including expenditure reconciliation, resolution of outstanding transactions, and completion of required reports.
• Ensures all closeout requirements are met and projects are finalized in compliance with sponsor and institutional guidelines.

Other Duties

• The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Qualifications

Required Education

• Bachelor's degree in an applicable field or equivalent combination of education and experience.

Preferred Qualifications

Once to