Project Administrator I

Texas A&M University System; Kingsville (TX); On-site; USD 52,000 - 78,000; Full time

Job summary

Texas A&M University–Kingsville is seeking a Project Administrator I in Kingsville, TX to coordinate post-award administration for sponsored research projects. You will establish accounts, review terms, budgets, and deliverables, and communicate with researchers and sponsors.

The role focuses on award management, financial reporting, and ensuring compliance with sponsor guidelines. A Bachelor’s degree is required, with experience in grants management preferred.

Qualifications

• Bachelor’s degree in an applicable field or equivalent combination of education and experience.
• Experience with budget monitoring, financial reconciliation, and expenditure tracking.
• Experience with Microsoft Excel, including spreadsheets, formulas, sorting, filtering, and basic data analysis.
• Strong organizational, analytical, communication, and problem-solving skills.

Responsibilities

• Award Management & Compliance Administration: Primary point of contact for faculty, sponsors, and department administrators.
• Coordinates routine administrative and financial activities with researchers, department heads, deans, and university staff.
• Reviews award documents, terms, conditions, budgets, and project requirements to ensure projects are established correctly.
• Consults with senior research administration staff to interpret and communicate award documents and sponsor regulations.
• Coordinates revisions and approvals with faculty and sponsors, including budget revisions and time extensions.

Skills

Post-award administration

Grants management

Budget monitoring

Financial reconciliation

Microsoft Excel

Education

Bachelor’s degree or equivalent

Tools

Microsoft Excel

Job description

Job Title

Project Administrator I

Agency

Texas A&M University - Kingsville

Department

Grants & Contracts

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

About Texas A&M University–Kingsville

Texas A&M University–Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region’s premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution’s 100-year history. The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region.

Location: The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo.

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Position Overview

The Project Administrator I, under general supervision, coordinates routine administrative and financial details between The Texas A&M University System, researchers, sponsors and administrative offices with an emphasis on post-award administration of sponsored research projects. Establishes accounts in the A&M System accounting system. Reviews and interprets award terms and conditions, cost sharing requirements, award budget, sponsor regulations, deliverable requirements and System policies. Prepares award notices

Essential Duties and Responsibilities

Award Management & Compliance Administration

• Serves as the primary point of contact for faculty, sponsors, and department administrators.

• Coordinates routine administrative and financial activities with researchers, department heads, deans, and university staff with an emphasis on post-award administration.

• Reviews award documents, terms, conditions, budgets, and project requirements to ensure projects are established correctly.

• Consults with senior research administration staff and supervisors to interpret and communicate award documents, sponsor regulations, federal and state laws, system policies, and institutional rules.

• Coordinates revisions and approvals with faculty and sponsors, including budget revisions, compliance matters, PI changes, time extensions, and supplemental funding requests.

• Tracks project timelines, deliverables, reporting requirements, and award milestones, communicating potential issues to appropriate stakeholders.

• Maintains accurate award files, correspondence, approvals, and supporting documentation for audits and reporting purposes.

Financial Management & Reporting

• Prepares documentation and enters award terms and financial information into research administration and accounting systems.

• Monitors expenditures against approved budgets and identifies discrepancies to support effective fund management.

• Processes and reviews expenses, purchase orders, invoices, payroll allocations, cost transfers, and other project-related financial transactions.

• Approves financial commitments for compliance with sponsor guidelines.

• Provides financial guidance and data to researchers, departments, sponsors, auditors, and administrative offices.

• Monitors cost‑sharing commitments and indirect cost distributions.

• Assists with the preparation and submission of financial and administrative reports to sponsors and internal departments.

• Provides financial reporting and analysis to support project oversight and decision‑making.

Project Closeout & Stakeholder Support

• Serves as a resource to researchers and departmental staff by providing routine financial and regulatory guidance.

• Coordinates with researchers, sponsors, and administrative offices to resolve project‑related issues throughout the award lifecycle.

• Initiates financial closeout of sponsored research projects in accordance with sponsor requirements.

• Assists with award closeout activities, including expenditure reconciliation, resolution of outstanding transactions, and completion of required reports.

• Ensures all closeout requirements are met and projects are finalized in compliance with sponsor and institutional guidelines.

Other Duties

• The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Qualifications

Required Education

Bachelor’s degree in an applicable field or equivalent combination of education and experience.

Preferred Qualifications

• Once to two years of relevant experience in post‑award administration, grants management, sponsored projects, or project administration.

• Experience with budget monitoring, financial reconciliation, and expenditure tracking.

• Experience Proficiency with Microsoft Excel, including spreadsheets, formulas, sorting, filtering, and basic data analysis.

• Strong organizational, analytical, communication, and problem‑solving skills.

Knowledge, Skills, and Abilities

• Strong attention to details

• Basic budget and financial management skills

• Ability to interpret policies, procedures, and award requirements

• Ability to manage multiple tasking projects and deadlines by manage multiple priorities simultaneously while maintaining strong attention to detail and focus.

• Maintains organized workflows, priorities, and schedules while managing multiple tasks.

• Strong written and verbal communication

• Microsoft Excel or similar spreadsheet skills

• Ability to maintain confidential and accurate records

• Knowledge of word processing and spreadsheet applications

• Problem‑solving and analytical skills

• Ability to work cooperatively with others as a team

• Proofreading skills

• Customer‑service skills when working with principle investigators, departments, and sponsors

• Willingness to learn institutional financial and project‑management systems

Other Requirements

Other Requirements and Factors

• This position is security sensitive

• This position will require export‑control authorization prior to starting employment.

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Why Join the Javelina Nation?

Texas A&M University–Kingsville offers a supportive, mission‑driven culture focused on excellence in teaching, research, and service. All employees enjoy:

• A welcoming campus community

• Opportunities for professional development

• Competitive benefits through the Texas A&M University System

• A rewarding experience of helping students achieve their academic and career goals

Shared Values: TAMUK employees uphold the Shared Values of Care, Integrity, Pride, Innovation, and Excellence, which form the foundation of the University’s culture and guide its strategic plan. More information on TAMUK’s Strategic Plan and Shared Values can be found here.

4DX :TAMUK employees actively engage in Franklin Covey’s 4 Disciplines of Execution (4DX) activities within their departments. TAMUK utilizes 4DX as the framework for pursuing strategic goals by creating a culture of high performance. This requires participation from all faculty and staff. More information on 4DX can be found here.

Caring Campus: TAMUK employees embody the Institute for Evidence Based Change’s Caring Campus mindset, maintaining a collegial and caring attitude towards students and each other to foster student engagement and a positive, collaborative work environment. More information on Caring Campus can be found here.

Compensation & Benefits

Compensation: Commensurate with experience

Texas A&M University-Kingsville offers a career filled with purpose and opportunity in addition to competitive wages. In addition to base pay, TAMUK provides eligible employees a comprehensive Total Rewards package designed to support employees’ well‑being, professional growth, and financial security.

BENEFITS (rules, policies, eligibility apply)

With our generous benefit package, robust professional development opportunities, strong retirement programs, and dedication to service excellence, TAMUK is a truly engaging and rewarding place to work.

Insurance:

• Medical

• Dental & Vision

• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

On‑Campus Wellness Opportunities:

• TAMUK’s Wellness Program is designed to enrich lives through health and wellness programming that is meaningful and impactful.

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits:

• Employee Tuition Assistance Program

• Book scholarships

• Public Service Loan Forgiveness

Retirement:

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), dependent on position

• Voluntary Tax Deferred Account/Deferred Compensation Plan

Employee Leave:

• 8+ hours of vacation per month

• 8 hours of sick leave per month

• 8 hours of paid Birthday leave

• 12‑15 paid holidays per year

Additional Information

A federal proclamation issued on September 19, 2025, imposes a $100,000 fee on new H‑1B petitions filed after September 21, 2025. Texas A&M University-Kingsville will not pay this fee. If immigration sponsorship may be required for employment, consult with private immigration counsel, at the individual’s expense, is recommended to determine whether the individual’s current immigration status would make a potential offer of employment from Texas A&M University-Kingsville subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbott issued a moratorium on the filing of any new H‑1B petitions unless approved by the Texas Workforce Commission. Accordingly, if sponsorship for employment visa status is required now or in the future, this moratorium may affect the university’s ability to employ the selected final candidate. TAMUK will adhere to applicable regulations regarding visa opportunities.

Equal Opportunity/Veterans/Disability Employer.