Project Administrator/Estimator Construction

The Chester County Chamber of Business & Industry; Pennsylvania; Hybrid; USD 60,000 - 85,000; Full time

Job summary

Cullen Construction, a third generation residential builder, is seeking a Project Administrator/Estimator to support luxury residential projects from pre-construction through completion. This hybrid role combines estimating, project coordination, and administrative duties, acting as a bridge between clients, architects, subcontractors, vendors, and internal teams.

The ideal candidate has at least 3 years in project coordination or estimating within residential construction, strong communication,

Qualifications

• Minimum of 3 years of experience in a project coordination, estimating, administrative, or client-facing role within the residential construction, interior design, or architectural industry.
• Experience supporting complex, multi-phase construction or renovation projects.
• Familiarity with reviewing construction documents and managing change orders.

Responsibilities

• Review drawings and documents to support estimating and planning.
• Develop scopes of work and prepare detailed estimates and proposals.
• Coordinate permits, inspections, and project documentation to keep schedules.
• Oversee change orders and vendor/subcontractor invoices.
• Maintain project records and Buildertrend data.

Skills

Project coordination

Estimating

Administrative support

Communication

Microsoft Office

Education

High school diploma

Tools

Buildertrend

Excel

Outlook

Job description

Overview:
Cullen Construction is a third generation company started in 1953 by Edward E. Cullen. Built from a foundation committed to integrity and excellence, today's Cullen Construction continues this legacy of high quality building standards by combining professional project management and field supervision with strong administrative and design support.

Today, Cullen Construction maintains the highest standards by employing the finest and most dedicated craftsmen, designers and support staff. Our team members and subcontractors are committed to an outstanding level of detail throughout every phase of construction; from initial designs to the final walk-through. Cullen’s carpenters and craftsmen have over 100 years of experience in residential building and fine carpentry to help bring your project to life.

Position:

Our Project Administrator/Estimator is responsible for supporting our luxury residential construction projects from pre-construction through completion. This hybrid role combines estimating, project coordination, and administrative support, serving as a key link between clients, architects, subcontractors, vendors, and internal teams. The ideal candidate will assist with preparing project estimates and proposals, coordinating documentation and schedules, managing change orders and invoicing, and helping ensure projects are delivered efficiently and accurately.

This is an excellent opportunity for someone who enjoys both the analytical aspects of estimating and the collaborative nature of project management within a fast-paced, team-oriented environment.

Primary Responsibilities:

• Review construction drawings, specifications, and project documents to support accurate project estimating and planning.
• Develop scopes of work, solicit pricing from subcontractors and vendors, and prepare detailed estimates and proposals.
• Collaborate with project teams to identify value engineering opportunities and maintain accurate project budgets.
• Support project setup and pre-construction planning, including scheduling, pricing updates, and coordination with field operations.
• Coordinate permits, inspections, and project documentation to help ensure projects remain on schedule and compliant with local requirements.
• Manage material and finish selections, track approvals, and maintain organized project records.
• Maintain project information within Buildertrend, including schedules, change orders, RFIs, selections, and client communications.
• Monitor project budgets, allowances, and costs, identifying potential variances and communicating impacts to the project team.
• Oversee the change order process, including pricing, documentation, approvals, and client communication.
• Review and process vendor and subcontractor invoices, ensuring alignment with contracts, allowances, and approved project changes.
• Serve as a primary point of coordination between clients, architects, designers, subcontractors, vendors, and internal team members.
• Participate in project meetings and site visits to support communication, verify project conditions, and stay informed on project progress.
• Assist with project billing, invoicing, and financial tracking throughout the construction lifecycle.
• Coordinate project closeout activities, including the organization and delivery of warranties, manuals, product information, and final project documentation.

Knowledge, Skills, and Abilities:

• Excellent verbal and written communication skills, with the ability to interact professionally with clients, architects, designers, subcontractors, and internal team members.
• Strong organizational, time management, and attention-to-detail skills, with the ability to effectively manage multiple projects and competing priorities.
• Proactive and resourceful problem-solver who can anticipate project needs, take initiative, and work independently in a fast-paced environment.
• Working knowledge of residential construction practices, estimating principles, construction terminology, and project coordination processes.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook); experience with Buildertrend or other construction management software is preferred.
• Prior experience in luxury residential construction, custom home building, or working with high-touch clients is strongly preferred.

Experience Requirements:

• High school diploma or equivalent required.
• Minimum of 3 years of experience in a project coordination, estimating, administrative, or client-facing role within the residential construction, interior design, or architectural industry.
• Proven experience supporting complex, multi-phase construction or renovation projects from start to finish.
• Prior experience working with luxury residential projects or UHNW clients strongly preferred.
• Familiarity with reviewing construction documents, tracking product selections, and managing change orders.