Project Administrator: Contracts, Invoices & PM Support

Helix Electric Inc; Sandy (UT); On-site; USD 52,000 - 72,000; Full time

Job summary

Helix Electric Inc is seeking a Project Administrator to support day-to-day administration on multiple projects in the Sandy, UT area. You will review and process contracts, maintain purchase orders, and handle invoicing and reporting to keep projects on track.

The role requires strong organizational skills, attention to detail, and ability to provide internal customer service to colleagues, vendors, and clients. Experience with CMiC is beneficial, and Excel/Outlook proficiency is essential.

Qualifications

• Minimum of High School diploma required.
• Minimum 3+ years in a similar role within the construction industry required.
• Detail oriented, organized, and efficient individual able to complete tasks in a timely and accurate manner.
• Provide outstanding customer service internally to our fellow employees, vendors, and customers.
• Ability to create spreadsheets, graphs, charts and proficient with Microsoft Excel, Word and Outlook.
• Knowledge in CMiC Software helpful, but not necessary.

Responsibilities

• Assist in review, and execution of customer contracts, subcontract agreements, vendor master agreements, vendor single project agreements, and service agreements.
• Interpret and document all contractual liabilities, legalities, and risk allocation to determine whether the terms and conditions of the contracts are clearly defined and acceptable.
• Support the project start up and close-out processes on each job.
• Enter timecards for project personnel into CMiC weekly.
• Perform primary review of any vendor-initiated modifications to master purchase order and subcontract agreements. Identify all changes that have been made, and produce draft response to the vendor.
• Assist in review of modified single project purchase order and subcontract agreements and/or vendors ordering instructions, shipping policies, and company terms and conditions.
• Issue and maintain all purchase orders agreements. Ensure agreements are fully executed and received.
• Process package and subcontractor invoices: verify packing lists against invoices and resolve any billing discrepancies with Project Manager and vendor/subcontractor.
• Enforce and track all insurance requirements.
• Work with project managers and vendors/subcontractors to schedule returns and verify credits received for packages and subcontracts.
• Run daily, weekly and monthly reports and sort and process various project documents.
• Various admin duties: keeping project paperwork organized, documentation and tracking, filing and scanning, various special projects

Skills

Attention to detail

Organizational skills

Customer service

MS Excel

MS Word

Outlook

CMiC Software

Education

High School diploma

Tools

CMiC Software

Job description

Helix Electric Inc is seeking a Project Administrator to support day-to-day administration on multiple projects in the Sandy, UT area. You will review and process contracts, maintain purchase orders, and handle invoicing and reporting to keep projects on track.

The role requires strong organizational skills, attention to detail, and ability to provide internal customer service to colleagues, vendors, and clients. Experience with CMiC is beneficial, and Excel/Outlook proficiency is essential.