Electrical Project Admin — Multi-Project Support

Helix Electric; Cedar Rapids (IA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical Plans

Dental Plans

Vision Plan

Life Insurance

Disability Insurance

Accident Insurance

Critical Illness Insurance

Hospital Insurance

Pet insurance

401(k) Plan with Match

Employee Discounts – PerkSpot

Job summary

Helix Electric, Cedar Rapids, is seeking a Project Administrator to provide day-to-day administrative support for multiple million-dollar projects. The role involves contract review, invoicing, timecard entry in CMiC, and coordinating with vendors and project managers.

Ideal candidates have 3+ years in construction administration, strong Excel/Outlook skills, and attention to detail. This position offers comprehensive benefits and a-team oriented environment in a growing electrical contracting

Qualifications

• High School diploma required.
• 3+ years in a similar role within the construction industry.
• Detail oriented, organized, and efficient.
• Proficient with Microsoft Excel, Word and Outlook.
• Knowledge in CMiC Software helpful.

Responsibilities

• Assist in review and execution of customer contracts, subcontract agreements, vendor master agreements, and service agreements.
• Interpret and document contractual liabilities and risk allocation.
• Support project start up and close-out processes on each job.
• Enter timecards for project personnel into CMiC weekly.
• Review vendor modifications to master purchase orders and subcontract agreements; draft responses.
• Review modified purchase orders and vendor instructions.
• Issue and maintain all purchase orders and ensure fully executed.
• Process package and subcontractor invoices and resolve billing discrepancies.
• Enforce and track all insurance requirements.
• Coordinate with project managers and vendors to schedule returns and verify credits.
• Run daily, weekly and monthly reports and manage project documents.
• Perform various administrative duties and project tracking.

Skills

Excel

Office Suite

Attention to detail

Customer service

Time management

Education

High School diploma

Tools

CMiC Software

Job description

Helix Electric, Cedar Rapids, is seeking a Project Administrator to provide day-to-day administrative support for multiple million-dollar projects. The role involves contract review, invoicing, timecard entry in CMiC, and coordinating with vendors and project managers.

Ideal candidates have 3+ years in construction administration, strong Excel/Outlook skills, and attention to detail. This position offers comprehensive benefits and a-team oriented environment in a growing electrical contracting