Project Administrator

Helix Electric; Sandy (UT); Sur place; USD 50 000 - 70 000; Plein temps

Résumé du poste

Helix Electric in Sandy, Utah, is seeking a Project Administrator to support day-to-day admin for multiple million-dollar projects. You will handle contracts, purchase orders, timecards in CMiC, and vendor communications while ensuring accuracy and timely processing.

Ideal candidates have a high school diploma and 3+ years in a construction admin role, with strong Excel/Word/Outlook skills and attention to detail. This full-time position offers a collaborative, team-driven environment.

Qualifications

• High School diploma required.
• 3+ years in a similar construction admin role.
• Detail oriented, organized, and efficient.
• Excellent internal customer service.
• Proficient with Excel, Word, and Outlook.
• CMiC software knowledge is helpful but not required.

Responsabilités

• Assist in review and execution of contracts and vendor agreements.
• Interpret and document contractual liabilities and risk allocation.
• Support project start-up and close-out processes.
• Enter timecards for project personnel into CMiC weekly.
• Review vendor modifications to master purchase orders and subcontract agreements; draft responses.
• Review modified purchase orders and vendor instructions for compliance.
• Issue and maintain all purchase orders and ensure full execution.
• Process invoices; verify packing lists and resolve discrepancies with Project Manager and vendors.
• Enforce and track all insurance requirements.
• Coordinate returns and verify credits with PMs and vendors.
• Run daily, weekly and monthly project reports and manage project documents.
• Perform general admin duties: filing, scanning, and special projects.

Connaissances

Microsoft Excel

Microsoft Word

Microsoft Outlook

Customer service

Formation

High School diploma

Outils

CMiC Software

Description du poste

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following our Accessibility Accomodation for Applicants page.

Project Administrator

• Posted on October 9, 2026

Locations

Showing 1 location

Sandy, UT 84070, USA

• Administration
• Full-Time
• Requisition #: PROJE008137

Description

The Project Administrator will be responsible for the day-to-day administrative support functions for multiple million-dollar projects, simultaneously.

DETAILED JOB DESCRIPTION:

Helix Electric was founded in 1985 and is now one of the nation’s largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character.

DESCRIPTION OF DUTIES & SCOPE:

• Assist in review, and execution of customer contracts, subcontract agreements, vendor master agreements, vendor single project agreements, and service agreements
• Interpret and document all contractual liabilities, legalities, and risk allocation to determine whether the terms and conditions of the contracts are clearly defined and acceptable
• Support the project start up and close-out processes on each job
• Enter timecards for project personnel into CMiC weekly
• Perform primary review of any vendor-initiated modifications to master purchase order and subcontract agreements. Identify all changes that have been made, and produce draft response to the vendor
• Assist in review of modified single project purchase order and subcontract agreements and/or vendors ordering instructions, shipping policies, and company terms and conditions
• Issue and maintain all purchase orders agreements. Ensure agreements are fully executed and received
• Process package and subcontractor invoices: verify packing lists against invoices and resolve any billing discrepancies with Project Manager and vendor/subcontractor
• Enforce and track all insurance requirements
• Work with project managers and vendors/subcontractors to schedule returns and verify credits received for packages and subcontracts
• Run daily, weekly and monthly reports and sort and process various project documents
• Various admin duties: keeping project paperwork organized, documentation and tracking, filing and scanning, various special projects

QUALIFICATIONS:

• Minimum of High School diploma required
• Minimum of 3+ years in a similar role within the construction industry required
• Detail oriented, organized, and efficient individual able to complete tasks in a timely and accurate manner
• Provide outstanding customer service internally to our fellow employees, vendors, and customers
• Ability to create spreadsheets, graphs, charts and proficient with Microsoft Excel, Word and Outlook.
• Knowledge in CMiC Software helpful, but not necessary

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.