Project Administrator / Administrative Assistant

TCS (Triad Consulting Solutions); Athens (GA); On-site; USD 42,000 - 62,000; Full time

Job summary

Triad Consulting Solutions seeks a Project Administrator to support Engineering Project and Validation Managers in Athens, GA. The role provides essential administrative assistance across a growing project portfolio and general office duties.

The team values reliability, organized work habits, and clear communication with clients and staff. The position is based in our Athens office, with hours Monday–Friday, 8am–4pm.

Qualifications

• High School Diploma or GED required.
• Associates or Bachelor's degree preferred.
• 1+ year of administrative experience; 3+ years preferred in project administration or administrative roles in construction.

Responsibilities

• Attend project meetings, record minutes and action items.
• Process client purchase orders and invoice receipts.
• Oversee contractor registration at client facilities.
• Assist with collection of project closeout documentation.
• Schedule meetings for project managers and management team.
• Maintain office supplies inventory.
• Track company receipts and expenses.
• Collect and tabulate company time sheets.
• Make travel arrangements for staff.
• Provide general office support as needed.

Skills

Verbal communication

Organizational skills

Computer proficiency

Learning new software

Education

High School Diploma or GED

Associates’ or Bachelor's degree preferred

Tools

MS Office

Job description

Project Administrator / Administrative Assistant

Job Title / Industry: Project Administrator / Administrative Assistant
Main Office Location: Athens, GA (USA)
Terms: Full-time
Salary / Rate: Compensation commensurate with experience / expertise level and applicable skills.
Special Requirements: None

About Us

Triad Consulting Solutions (Triad) provides project, construction, engineering, design and CQV management services for capital investment initiatives. Based out of Athens, Georgia, our team specifically caters to the pharmaceuticals, biotechnology, and regulated life sciences industries (USDA and USFDA) clients. We are a fast-growing, specialty consulting firm that offers a flexible work environment and superior growth opportunities.

About the Role

The Project Administrator will operate out of the Athens, Georgia office. This person will support the Engineering Project and Validation Managers with administrative tasks associated with the team’s project portfolio. This person will also provide general office support duties. The Project Administrator will have a direct reporting line to a Senior Project Manager. Actual duties and total hours will be dependent on the candidate’s qualifications, availability and level of experience.

Key Responsibilities

• Attend project meetings, record meeting minutes and action items.
• Process client purchase order requisitions and invoice receipts
• Oversee contractor registration at client facilities
• Assist with the collection of project closeout documentation
  Schedule meetings on behalf of project managers and management team
• Maintain office supplies inventory
• Track company receipts and expenses
• Collect and tabulate company time sheets
• Make travel arrangements for staff
• Additional project team support, as required

Optimal Candidate Requirements

• Education: High School Diploma or GED required. Associates’ or Bachelor’s degreepreferred.
• Minimum of 1 year of experience as an Administrative Assistant. Preferred 3+ years of experience as a Project Administrator of Administrative Assistant in the construction industry.
• Must have good, polite and professional verbal communication skills.
• Must be proficient with using a computer and comfortable learning new software tools.
• Proficient in using MS Suite (Word, Excel, PowerPoint, etc.).

Further Job Details

• This position can be part-time (minimum 20 hours/week) or full-time depending on the candidate’s capabilities.
• Hours are flexible but are expected to be delivered during regular business hours, (Monday – Friday, 8am-4pm).
• Reliable transportation to the office is critical.
• Relocation assistance is not available.