Project Administrator

Metropolitan Management Group; Philadelphia (Philadelphia County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

Voluntary benefits (Life Insurance, Sh

Health Savings Account (HSA)

401(k)

Holiday Pay

Paid Time Off

Bonus Program

Employee Referral Program

Job summary

Metropolitan Companies is seeking a Project Administrator to support our Project Managers on multifamily apartment projects in the Haverford Square by Metropolitan division. The role is based in our Philadelphia, PA office and involves coordination, documentation, and budget support.

Ideal candidates have strong organizational skills, construction familiarity, and proficient computer skills. This position offers full-time employment in a collaborative, fast-paced setting.

Qualifications

• High School Diploma or GED required.
• Construction experience strongly preferred.
• Basic computer skills with Microsoft 365, DocuSign and Adobe.
• Valid Driver's License and reliable transportation required.

Responsibilities

• Maintain project directory and distribution lists; communicate with trade partners.
• Prepare subcontracts and work orders; request lien waivers.
• Assist with project budget maintenance.
• Enter and review trade partner invoices with Project Manager guidance and sync with ERP as needed.
• Assist in maintaining documentation for billing and lien waivers.
• Assist with processing RFI submittals and COs through Procore.
• Assist with submittal process and workflows.
• Schedule and prepare for meetings; record and distribute meeting minutes.
• Maintain drawing log and distribute drawings.
• Assist in maintaining weekly schedule distribution for projects as directed by PM.
• Perform other duties as assigned and required.

Skills

Great organizational skills

Initiative to help the team

Excellent time management skills

Ability to multi‑task, prioritize and…

Exceptional verbal and written comms

Education

High School Diploma or GED

Tools

Microsoft 365

DocuSign

Adobe

Job description

Department and Location

Department: Haverford Square by Metropolitan

Location: Philadelphia, PA

Position Overview

Metropolitan Companies is looking for a Project Administrator to join our growing team. The Project Administrator is a multi‑faceted position that provides administrative support to the Project Managers for multifamily apartment projects in the Haverford Square by Metropolitan division. The role is based in the Philadelphia, PA office.

Key Responsibilities

• Maintain project directory and distribution lists, communicate with trade partners
• Prepare subcontracts and work orders; request lien waivers
• Assist with project budget maintenance
• Enter and review trade partner invoices with Project Manager guidance and sync with ERP when required
• Assist in maintaining accurate documentation for billing and lien waivers
• Assist Project Manager with processing RFI submittals and COs through Procore
• Assist with submittal process and workflows
• Schedule and prepare for meetings; record and distribute meeting minutes
• Maintain drawing log and distribute drawings
• Assist in maintaining weekly schedule distribution for the projects as directed by the Project Manager
• Perform other duties as assigned and required

Competencies

• Great organizational skills
• Initiative to help the team complete tasks
• Excellent time management skills
• Ability to multi‑task, prioritize and work under pressure in a team‑oriented, fast‑paced environment
• Exceptional verbal and written communication skills

Requirements

• High School Diploma or GED
• Construction experience strongly preferred
• Basic computer skills (Microsoft 365, DocuSign, Adobe)
• Valid Driver's License and reliable transportation required

Preferred

• Previous experience in an administrative or project‑based role helpful
• Basic knowledge of construction industry and terminology
• Familiarity with construction management software packages

Benefits

• Medical/Dental/Vision Insurance
• Voluntary benefits (Life Insurance, Short‑term & Long‑term Disability)
• Health Savings Account (HSA)
• 401(k)
• Holiday Pay
• Paid Time Off
• Bonus Program
• Employee Referral Program