Multifamily Construction Project Administrator & Coordinator

Metropolitan Companies; Philadelphia (Philadelphia County); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

Health Savings Account (HSA)

401k

Holiday Pay

Paid Time Off

Bonus Program

Employee Referral Program

Voluntary Benefits (Life Insurance, Sh

Job summary

Metropolitan Companies is seeking a Project Administrator to support our Haverford Square by Metropolitan division. This role provides administrative backing to Project Managers on multifamily apartment projects based in Philadelphia, ensuring timely, organized progress and accurate documentation.

You will manage project directories, prepare subcontracts, assist with budgets, process invoices, coordinate meetings, and help maintain schedules and drawing logs under the guidance of the Project

Qualifications

• High School Diploma or GED required.
• Construction experience strongly preferred.
• Basic computer skills (Microsoft 365, DocuSign, Adobe) required.
• Valid Driver's License and reliable transportation required.

Responsibilities

• Maintain project directory and distribution lists, communicate with trade partners.
• Prepare subcontracts and work orders; request lien waivers.
• Assist with project budget maintenance.
• Enter and review trade partner invoices with Project Manager guidance and sync with ERP when required.
• Assist in maintaining accurate documentation for billing and lien waivers.
• Assist Project Manager with processing RFI submittals and COs as directed by Project Manager through Procore.
• Assist with submittal process and workflows.
• Schedule and prepare for meetings; record and distribute meeting minutes.
• Maintain drawing log and distribute drawings.
• Assist in maintaining weekly schedule distribution for the projects as directed by the Project Manager.
• Perform other duties as assigned and required.

Skills

Organizational skills

Initiative

Time management

Multitasking

Communication skills

Education

High School Diploma or GED

Tools

Microsoft 365

DocuSign

Adobe

Job description

Metropolitan Companies is seeking a Project Administrator to support our Haverford Square by Metropolitan division. This role provides administrative backing to Project Managers on multifamily apartment projects based in Philadelphia, ensuring timely, organized progress and accurate documentation.

You will manage project directories, prepare subcontracts, assist with budgets, process invoices, coordinate meetings, and help maintain schedules and drawing logs under the guidance of the Project