Project Administrator

Talentify; Irvine (CA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Disability coverage

Life Insurance (Voluntary)

Job summary

Actalent is seeking a Marketing Administrator in Irvine, CA to support marketing campaigns, proposals, and business development for public-sector projects.

You will manage RFQ/RFPs, maintain libraries, update CRM records, and assist with formatting and editing to ensure accuracy and deadlines are met. A BA or 3–5 years’ related experience in AEC or professional services is preferred.

Qualifications

• BA in Business Marketing, Administration, Journalism, Communications, or related field or 3–5 years of relevant experience
• Working knowledge of public agency procurement processes (RFQ/RFP, SOQ, compliance forms)
• Experience formatting and assembling compliant proposals in deadline-driven environments
• Proficiency in Adobe Creative Suite (InDesign); Microsoft Office (Word, PowerPoint, Excel); CRM systems (Deltek VantagePoint)

Responsibilities

• Monitor bid and procurement websites for new opportunities.
• Download and organize RFQs, RFPs, and solicitation documents.
• Support proposal development, formatting, and editing of marketing and proposal content for accuracy and consistency.
• Maintain marketing libraries, resumes, project profiles, and reference materials.
• Track industry conferences, trade shows, and networking events.
• Manage CRM database updates and data maintenance.
• Assist with document formatting, image resizing, graphic updates, and layout revisions.
• Monitor and track business certifications and compliance-related documentation.
• Support marketing and business development operations as needed.
• Ensure all proposal and marketing materials meet submission requirements and deadlines.

Skills

Microsoft Office

Microsoft Excel

Administrative support

RFQ/RFP/SOQ

Project administration

Business Enterprise Certifications

Education

BA in Business Marketing/Administration/Journalism/Communications or related field

Tools

Adobe InDesign

Deltek VantagePoint

CRM systems

Job description

Job Title: Marketing AdministratorJob Description

Join a growing team as a highly organized and detail-oriented Marketing Administrator. You will support marketing, proposal development, and business development efforts for a professional services organization focused on public-sector projects. This is an excellent opportunity for someone who enjoys managing multiple priorities, working in a fast-paced environment, and contributing to high-impact pursuits and marketing initiatives. The ideal candidate thrives in deadline-driven environments and takes pride in producing polished, accurate work.

Responsibilities

• Monitor bid and procurement websites for new opportunities.
• Download and organize RFQs, RFPs, and solicitation documents.
• Support proposal development, formatting, and editing of marketing and proposal content for accuracy and consistency.
• Maintain marketing libraries, resumes, project profiles, and reference materials.
• Track industry conferences, trade shows, and networking events.
• Manage CRM database updates and data maintenance.
• Assist with document formatting, image resizing, graphic updates, and layout revisions.
• Monitor and track business certifications and compliance-related documentation.
• Support marketing and business development operations as needed.
• Ensure all proposal and marketing materials meet submission requirements and deadlines.

Essential Skills

• Construction administration
• Microsoft Office
• Microsoft Excel
• Administrative support
• Experience with RFQ, RFP, SOQ
• Project administration
• Business Enterprise Certifications

Additional Skills & Qualifications

• BA in Business Marketing, Administration, Journalism, Communications, or a related field, OR 3-5 years of relevant experience, preferably within AEC, construction management, architecture, engineering, or related professional services industries
• Working knowledge of public agency procurement processes (RFQ/RFP, SOQ, compliance forms)
• Experience formatting and assembling compliant proposals in deadline-driven environments
• Proficiency in Adobe Creative Suite (InDesign); Microsoft Office (Word, PowerPoint, Excel); CRM systems (Deltek VantagePoint)

Work Environment

The work environment is fast-paced and deadline-driven. You will be expected to manage multiple priorities efficiently. The role involves regular use of technologies such as Adobe Creative Suite and Microsoft Office, along with CRM systems like Deltek VantagePoint.

Job Type & Location

This is a Contract to Hire position based out of Irvine, CA.

Pay and Benefits

The pay range for this position is $50000.00 - $65000.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Irvine,CA.

Application Deadline

This position is anticipated to close on Oct 9, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.