Project Administrator

Southland Industries; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) with company match

Medical, dental, and vision insurance

Annual bonus program

Life and disability insurance

Pre-tax flexible spending plans

Paid parental leave

Paid holidays and vacation

Training and professional development

Wellness benefits

Job summary

Southland Industries is seeking an Administrative Project Support professional to assist construction Project Management staff on large sites. You will onboard new hires, manage timecards, and help prepare field reports and logs.

Strong organizational and communication skills are essential to keep documents and meetings running smoothly. Responsibilities include calendar management, distribution of drawings/specifications, and coordinating onsite/offsite meetings.

Qualifications

• Associate degree or equivalent experience required.
• Solid organizational skills and attention to detail.
• Excellent verbal and written communication abilities.
• Good prioritization and time-management skills.
• Proficiency with the Microsoft Office suite (Word, Excel).
• Strong customer service orientation.

Responsibilities

• On-board new employees and manage the New Contractor Orientation badging process.
• Organize, distribute, collect, and maintain timecards for site personnel and manpower lists.
• Support Project Managers and Foremen with field daily reports and documentation.
• Create and file project logs and meeting minutes; circulate drawings and specifications.
• Manage calendars, schedule meetings, and coordinate off-site events.

Skills

Organization

Verbal & Written Communication

Prioritization

Customer Service

Team Collaboration

Education

Associate Degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Position Summary

Supports construction Project Management staff with administrative duties and promotes a team environment on large project sites.

Position Details

• On-board new employees, manage New Contractor Orientation badging process for all employees. Organize, distribute, collect and maintain timecards for all site personnel and maintain manpower lists.
• Assist Project Managers and Foremen in tracking and creates field daily reports.
• Updates, takes and tracks meeting minutes; updates project logs; creates and files electronic and hard copy files for each construction project; sets up key party contact directories.
• Sets up key party contact directors; reviews and distributes documents/correspondence to field personnel and other key parties; copies and distributes specifications and drawings to field personnel and other key parties.
• Manages calendars and schedules; arranges for meetings, conferences and programs on and off-site.

Qualifications

• Associate Degree or equivalent experience
• Solid organization skills
• Excellent verbal and written communication skills
• Good priority skills
• Solid Microsoft Suite skills, including Word and Excel skills
• Good customer service skills

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued,

To learn more about careers at Southland, explore our career opportunities (https://southlandind.foleon.com/experienced-professionals/brochure/) , follow us on social media (https://www.linkedin.com/company/22132/?trk=tyah) , and check out our website (https://southlandind.com/) .

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Contingent Employment

All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement

Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).