Project Administrator

Apache Industrial; Geismar (LA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

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Job summary

Apache Industrial is seeking a Project Administrator to perform essential administrative tasks under supervision, ensuring accurate and timely results. The role involves onboarding new personnel, data entry for billing and payroll, and supporting procurement activities on project sites.

Ideal candidates will have at least a year of administrative experience, strong Microsoft Office skills, and excellent written and verbal communication abilities to collaborate with management and staff across

Qualifications

• High school diploma or higher.
• 1+ years of billing, timekeeping, and administrative experience.
• Related industry experience.

Responsibilities

• Facilitate site orientation and coordinate onboarding for new personnel.
• Prepare, distribute and reconcile daily sign-in sheets for attendance accuracy.
• Enter and maintain data in front-end systems to support billing and payroll.
• Assist with basic procurement tasks and maintain project documentation.

Skills

Written communication

Interpersonal skills

Self-motivated

Adaptability

Education

High school diploma or higher

Tools

Microsoft Office

Excel

Job description

Job Description

Position Summary

The Project Administrator performs assigned tasks under the direction of the Project Admin Supervisor or Project Administrator Lead, following established procedures and company standards. A Project Administrator develops within the role by increasing proficiency across the responsibilities listed above. As competency grows, the Project Administrator is expected to consistently deliver accurate and timely results.

Essential Functions

Facilitate and coordinate site orientation of new jobsite personnel into company systems, ensuring accurate and timely setup. Prepare, distribute, and collect daily sign-in sheets to maintain accurate attendance records. Reconcile company timesheets with client gate log systems to ensure alignment and accuracy. Enter and maintain data within front-end systems to support billing and payroll processes. Collect, organize, and maintain departmental documentation in accordance with company standards. Communicate with client representatives regarding company cost allocation, as needed. Perform basic procurement support tasks, including gathering delivery tickets and ensuring tickets are given to procurement for reconciling. Other duties as assigned.

Education & Experience

• High school diploma or higher
• 1+ years of billing, timekeeping, and administrative experience
• Related industry experience

Knowledge, Skills, and Abilities

• Proficiencywith Microsoft Office,particularlyExcel.
• Demonstratesexcellent written and oral skills
• Excellent interpersonal skills and a proven ability to work well with all levels of management and staff.
• Self-motivated, decisive, with the ability to adapt to change and competing demands.

Work Conditions/Physical Demands

• Remaining stationary or moving across varied conditions, including standing, sitting, walking, and navigating uneven terrain on project sites for prolonged periods.
• Light work that includes moving objects up to 20 pounds.
• Travel may berequired