Project Administrator

Express Employment Professionals - Cincinnati East; Deerfield (IL); On-site; USD 37,000 - 45,000; Part time

Job summary

Express Employment Professionals - Cincinnati East in Deerfield, IL seeks a detail-oriented Administrative Assistant / Project Coordinator for a part-time role. You will support project operations, invoicing, reporting, and administrative functions on a flexible 20–25 hour week.

The position offers a direct hire path with growth potential into a full-time role and requires prior office support experience, ideally in construction, with strong MS Office skills and excellent communication.

Qualifications

• Experience providing administrative or office support in a professional setting.
• Experience in the construction industry is advantageous.
• Excellent attention to detail and strong organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, including Excel, is required.

Responsibilities

• Manage and maintain project documentation and records.
• Prepare and process project invoices.
• Process project lien waivers.
• Maintain inventory records.
• Prepare weekly and monthly payroll reports.
• Complete monthly union reports.
• Assist with monthly project insurance reporting.
• Provide administrative support to project and office operations.

Skills

Administrative experience

Detail-oriented

Multitasking

Written and verbal communication

Microsoft Office

Tools

Microsoft Office suite

Job description

Administrative Assistant / Project Coordinator (Part-Time) (Direct Hire)

Location: Deerfield, IL
Pay: $27.00–$33.00 per hour (DOE)
Schedule: Part-Time | 20–25 Hours per Week | Approximately 3 Days per Week

Express Employment Professionals is partnering with a well-established, family-owned company specializing in lightning protection and grounding systems. Their work spans luxury residential homes, commercial buildings, and some of the Midwest's most recognizable high-rise structures.

We're looking for a detail-oriented Project Coordinator to support project operations, invoicing, reporting, and administrative functions. This is a Direct Hire opportunity offering a flexible part-time schedule with the potential to grow into a full-time position.

Project Administrator Responsibilities

• Manage and maintain project documentation and records
• Prepare and process project invoices
• Process project lien waivers
• Maintain inventory records
• Prepare weekly and monthly payroll reports
• Complete monthly union reports
• Assist with monthly project insurance reporting
• Provide administrative support to project and office operations

Project Administrator Requirements

• Previous administrative or office support experience
• Experience in construction industry
• Exceptional attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, including Excel
• Experience in administration, project coordination, accounting, bookkeeping, or a related field is a plus

Why You'll Love This Opportunity

• Direct Hire position
• Competitive pay: $27–$33/hour, depending on experience
• Flexible part-time schedule (20–25 hours per week)
• Opportunity to transition into a full-time role
• Join a stable, family-owned company with an excellent reputation
• Supportive team environment where your work makes a meaningful impact