Project Administrator

Jobot; Concord (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Jobot is seeking a Project Administrator in Concord, CA. The role supports construction project teams, maintaining files, processing submittals, and coordinating payroll and compliance for public and federal work.

On-site, permanent position with a significant impact on schedule and budget. The ideal candidate will have construction admin experience, strong organizational skills, and proficiency with Excel and project management software, including Procore.

Qualifications

• Experience in administrative or project support in construction.
• Knowledge of contracts, subcontracts, insurance requirements, and change orders.
• Proficiency with project management software and Excel.
• Strong organization, accuracy, and ability to manage competing deadlines.
• Clear written and verbal communication.

Responsibilities

• Maintain project files, contracts, subcontracts, insurance certificates, and bonding documents.
• Process submittals, RFIs, change order paperwork, and transmittals through the project management system.
• Prepare and track subcontractor pay applications, lien waivers, and retention.
• Coordinate certified payroll and compliance documentation for public and federal work.
• Schedule meetings, prepare minutes, and keep action items moving.
• Assist project managers and engineers with reports, correspondence, and closeout packages.
• Serve as a point of contact for subcontractors, suppliers, and owner representatives.

Skills

Organizational skills

Communication skills

Time management

Education

Construction management degree or certificate

Tools

Microsoft Office

Excel

Project management software

Procore

Job description

Project Administrator

$60000 - $90000 per year | Concord, CA | On-site | Permanent

A bit about us:

Our client is a privately held, veteran owned general contractor with more than a decade of experience. It holds general engineering, general building, and mechanical licenses and self performs civil, site, and HVAC work. Its clients include federal agencies, public sector owners, healthcare systems, schools, and private developers.

The project teams are lean, which means the administrative function carries real weight. The people who keep paperwork, subcontractors, and deadlines organized are what let the field and project management focus on building. Leadership is hands on and values dependable people who take ownership.

Why join us?

A role that matters. On a small team, your organization and follow through directly affect schedule, cash flow, and compliance.

Broad exposure. You will see federal, public, healthcare, and private projects, with the contract and documentation demands that come with each.

A path to grow. Strong administrators can move toward project engineer, assistant project manager, or contract administration roles.

Leaders who are close to the work. Management is accessible and invests in the people around them.

A culture of safety and service. Every department shares the same standards for quality, integrity, and respect.

Job Details

Primary responsibilities

• Maintain project files, contracts, subcontracts, insurance certificates, and bonding documents
• Process submittals, RFIs, change order paperwork, and transmittals through the project management system
• Prepare and track subcontractor pay applications, lien waivers, and retention
• Coordinate certified payroll and compliance documentation for public and federal work
• Schedule meetings, prepare minutes, and keep action items moving
• Assist project managers and engineers with reports, correspondence, and closeout packages
• Serve as a point of contact for subcontractors, suppliers, and owner representatives

Required qualifications

• Prior administrative or project support experience in construction
• Working knowledge of contracts, subcontracts, insurance requirements, and change order processes
• Proficiency with project management software and Microsoft Office, especially Excel
• Strong organization, accuracy, and follow through, with the ability to manage competing deadlines
• Clear written and verbal communication

Preferred qualifications

• Federal or public works experience, including certified payroll and prevailing wage
• Familiarity with Procore or similar platforms
• Experience with closeout documentation, O&M manuals, and warranty tracking
• A degree or certificate in construction management, business administration, or a related field

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.