Project Administrator

Ecotech Solar; Bellingham (WA); On-site; USD 43,680 - 56,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Performance-based bonuses

Paid holidays

Job summary

Ecotech Solar is seeking an administrative professional to keep project pipelines moving smoothly from permitting to closeout. The Project Administrator will partner with Project Managers and Designers to interpret technical plans, compile project packages, and maintain organized documentation in a fast-paced solar environment.

You will engage with contracted customers to gather site information, answer questions, and guide them through next steps, ensuring workflows stay on track for accurate

Qualifications

• Experience in project administration, permitting, utility coordination, or technical document management.
• Excellent written and verbal communication skills for coordinating with clients and internal/external stakeholders.
• Strong organization and deadline driven mindset with attention to detail.

Responsibilities

• Client onboarding and compliance: gather utility and interconnection information.
• Manage utility interconnections: prepare and submit interconnection applications.
• Navigate permitting: secure electrical, building, and specialty permits across jurisdictions.
• Technical quality control: review project plans and electrical schematics to support accuracy.
• Install packages: assemble field-ready install documents.
• System support: provide troubleshooting, performance analysis, and commissioning support.
• Project closeout: compile manuals, training materials, and as-built records.

Skills

Customer service

Detail-oriented

Technical mindset

Team player

CRM usage

Project management software

Spreadsheets

Tools

CRM software

Project management software

Spreadsheets

Job description

At Ecotech Solar, we believe in doing right by people—our customers, our coworkers, and our community. We’re on a mission to deliver “good energy” and are looking for an administrative professional who thrives on organization, precision, and keeping our project pipelines moving smoothly toward the finish line.

The Project Administrator is a vital member of our Project Team, providing essential technical and administrative support across both our Residential and Commercial pipelines. If you possess a rock-solid attention to detail, love hitting deadlines, and find satisfaction in collaborating with internal teams and external partners alike, this is the role for you.

This is a full-time position based in our Bellingham, WA office.

ABOUT THE ROLE

The Project Administrator serves as a critical support member for our active projects, handling everything from permitting and utility interconnection to document preparation and technical support. You’ll partner closely with our Project Managers and Designers to interpret technical plans, compile project packages, and keep documentation organized.

You will frequently connect with our contracted customers to gather site info, answer general questions, and walk them through their next steps. Your goal is to keep workflows moving flawlessly so that our field crews can execute with accuracy and our customers enjoy an exceptional experience.

WHAT YOU’LL DO

• Client Onboarding & Compliance: Partner with contracted clients to gather utility and interconnection information.
• Manage Utility Interconnections: Prepare and submit interconnection applications with utilities and project stakeholders.
• Navigate Permitting: Secure vital electrical, building, and specialty permits across various jurisdictions.
• Technical Quality Control: Prepare submittals and review project plans, drawings, and electrical schematics to support building accuracy.
• Install Packages: Assemble field-ready install documents.
• System Support: Provide troubleshooting, performance analysis, commissioning support when needed.
• Project Closeout: Compile Operations & Maintenance manuals, training materials, and as-built records to successfully close out builds.

WHO YOU ARE

• Customer Service: You enjoy acting as a liaison between internal teams, local utility companies, and our clients, keeping everyone aligned.
• Detail-Focused & Organized: You keep our CRM up to date, catch discrepancies in documentation, and take pride in meeting strict deadlines.
• Technical Mindset: You can confidently look at plans, diagrams, or spreadsheets and connect the dots to keep documentation accurate.
• Team-Centered: You understand your work sets up the rest of the company for success. You adjust seamlessly, communicate clearly, and step in where needed.

WHAT YOU BRING

• Experience in project administration, permitting, utility coordination, or technical document management (bonus points for a background in construction, trades, or solar energy).
• Proven competency in navigating digital platforms, project management software, and spreadsheets.
• Excellent written and verbal communication skills for answering client questions and liaising with external stakeholders.

WHAT ECOTECH SOLAR OFFERS

• Hourly wage, starting at $21/hr DOE
• Health, vision, and dental insurance
• Education, training, and mentorship
• Opportunity for performance-based bonuses
• Paid holidays and vacation
• Generous 401k match
• Employee Giving Match
• A collaborative, people-first work culture
• Work you can feel proud of, every day