Project Administrator

Geli; United States; On-site; USD 68,640 - 80,000; Full time

Job summary

Geli is seeking a Project Administrator in Teaneck, NJ to assist the Project Management team with various administrative tasks. This includes document management, meeting minutes, contract coordination, and billing tasks. Strong problem-solving and communication skills are essential, along with a focus on independent task completion.

The ideal candidate will manage multiple projects simultaneously, have proficiency in MS Office and experience with Procore, and possess a background in the energy industry, particularly in solar. The position is on-site with a salary range from 68,640 to 80,000 USD annually.

Qualifications

• Experience in the energy industry, especially solar and energy storage sectors.
• Ability to manage multiple parallel projects and prioritize competing demands.

Responsibilities

• Assist in the creation of subcontractor bid packages and manage bid collection.
• Process and track submittals to owners and coordinate with subcontractors.
• Handle formal correspondence with clients and subcontractors.
• Assist in contract creation and manage approval processes.
• Assist with processing of Requests for Information.

Skills

Problem-solving

Excellent communication

People skills

Independent task completion

Project management software proficiency

Education

BA/BS in a related field or 2+ years of experience

Tools

MS Office Suite

Procore

Job description

Project Administrator

Location: Teaneck, NJ, United States
Location Type: On-site
Salary Range: 68640 - 80000 USD Annually

The Project Administrator assists the Project Management team with administrative functions such as document transmission to clients, suppliers, meeting minutes, document controls, bid and contract coordination, monthly billing, subcontractor billing, employee onboarding, and other tasks assigned by the Project Manager. The role requires strong problem‑solving, excellent communication, people skills, and independent task completion. The Project Administrator reports to the Director of Engineering & Delivery or another senior leadership member.

Travel to project sites is not required.

Responsibilities

• Assist in the creation of subcontractor bid packages and manage bid collection, RFI coordination.
• Process and track submittals to owners and coordinate with subcontractors for submission items.
• Handle formal correspondence with clients and subcontractors.
• Assist in contract creation and manage approval processes.
• Assist in the creation and processing of purchase orders and manage approval processes.
• Process subcontractor monthly payment applications.
• Become proficient with web‑based project management software, Procore.
• Assist with processing of Requests for Information.
• Assist Project Managers with tracking equipment delivery.
• Create job site binders for safety, quality and close‑out documents.
• Prequalify subcontractors.
• Perform general word processing.
• Coordinate with Engineering, Procurement, and Business Development teams to maintain alignment with company objectives and workflows.

Required Qualifications

• BA/BS in a related field or 2+ years of experience.
• Experience, interest, and general knowledge of the energy industry, especially solar and energy storage sectors.
• Demonstrated ability to manage multiple parallel projects and prioritize competing demands.
• Proficiency in MS Office Suite including Word, Excel, Publisher and PowerPoint.
• Experience working within Procore.

Preferred Qualifications

• Solar industry experience.

Physical, Mental & Environmental Demands

Standing 20% of time; Sitting 70% of time; Walking 10% of time. Pulling, pushing, carrying, lifting up to 10 pounds. Typing, handling, reaching frequently. Turning, twisting, bending, crouching, balancing, climbing, crawling, kneeling rarely.