Project Administrative Assistant - REMOTE

Orbital Engineering, Inc.; United States; Remote; USD 29,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) plan

Paid time off

Life and AD&D insurance

Job summary

Orbital Engineering, Inc. is seeking a Project Administrative Assistant to support project managers, engineers, and leaders with a full range of administrative tasks. This remote role offers exposure to the project life cycle, including setup and close-out, purchase orders, and invoices.

Ideal candidates have a High School Diploma, 3 years of admin experience (AEC preferred), and strong communication skills. Deltek Vision or Vantagepoint experience is a plus.

Qualifications

• High School Diploma and 3 years of admin experience, preferably in the AEC industry.
• Strong Microsoft Office skills and ability to produce professional documents.
• Excellent written and verbal communication and interpersonal skills.
• Ability to work independently and provide admin support to teams.

Responsibilities

• Provide administrative support to project managers and technical managers throughout the project life cycle.
• Prepare and edit professional documentation, spreadsheets, reports, presentations, and other correspondence.
• Project set-up, project close-out, processing purchase orders, processing invoices, and coordinating related tasks.
• Assist in maintaining QMS compliance with project related files and procedures.
• Coordinate with internal and external stakeholders on projects and prepare status reports.

Skills

Administrative experience

Microsoft Office

Communication skills

Independent work

Education

High School Diploma

Tools

Deltek Vision

Vantagepoint

Job description

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Job Title:

Project Administrative Assistant

Location:

Remote (US-based)

FLSA Classification

Non-exempt

Job Description:

Orbital Engineering, Inc. is seeking a Project Administrative Assistant. In this role, you will assist Project Managers, Engineers and Leaders in various administrative tasks in order to provide high class service to our clients.

Essential Functions

• Provide administrative support to project managers and technical managers throughout the project life cycle
• Prepare and edit professional documentation, spreadsheets, reports, presentations, and other correspondence
• Project set-up, project close-out, processing purchase orders, processing invoices, and working with project managers on other project related tasks
• Perform Administration Assistant duties to support management with client related tasks and per the Orbital Quality Management System (QMS)
• Assist in maintaining QMS compliance with project related files
• Working with internal and external stakeholders on projects
• Assist in preparing project status reports

Other Duties

Please note that this job posting does not list all duties and responsibilities that are required of this job. Duties and responsibilities may change at any time with or without notice.

Qualifications

Minimum Requirements

• High School Diploma
• Three years of administrative experience, preferably in the AEC industry
• Advanced computer skills in Microsoft Office suite
• Effective written and oral communication and interpersonal skills
• Ability to work independently and provide administrative support to teams

Preferred Requirements

• Associate’s Degree
• Previous Deltek Vision or Vantagepoint experience

Location Note:

This is a remote position. Compensation is based on market data and internal equity and may vary depending on the candidate’s location.

Salary Range:

$21.00 - 26.00 hourly / $45,000-55,000 annually (based on experience, qualifications, and location)

Benefits:

• A commitment to excellence and hard work will be rewarded with a competitive salary, career advancement opportunities, and a comprehensive benefits package designed to support your health, financial security, and work-life balance.
• Our benefits include medical, dental, vision, and prescription drug coverage
• a 401(k)-retirement savings plan
• supplemental insurance options
• We also provide company-paid life and AD&D insurance, company-paid short-term disability coverage, company-paid maternity and bonding leave, and a generous paid time off program to ensure you have the support and flexibility you need both professionally and personally.

About Orbital:

Powered by People, Driven by Solutions Since 1969, Orbital has been specializing in project development, project execution and asset management for the heavy industrial sectors and utilities. Our regional offices, hands-on mentality, and world-wide integrated teams provide an ability to leverage subject matter experts and industry best-practices wherever a project may lie geographically. Our focus steadfastly remains on finding and delivering the best solution, regardless of where that team sits across our organization. At Orbital, our power is our people.

Equal Opportunity Statement:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. #LI-KC1