Administrative Assistant - Waterfront Infrastructure Team

FlexTerm; Richmond (VA); Presencial; USD 34.000 - 45.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive benefits

HSA match

Wellness program

PTO 15-25 days

Life insurance

Tuition reimbursement

Employee assistance program

Pet insurance

Descripción de la vacante

Moffatt & Nichol is seeking an Administrative Assistant in Richmond, VA to provide broad administrative support across the department and project teams. The role involves travel coordination, invoice processing, and close collaboration with IT, HR, and accounting to ensure smooth office operations.

Ideal candidates bring 3–5 years of administrative experience in a design or architecture environment, strong organizational skills, and proficiency with Word and Excel.

Formación

• High school diploma or equivalent required.
• Typically 3–5 years of administrative or office support experience, preferably in an Architecture-Engineer environment.
• Organizational skills to multitask, work effectively and meet deadlines with frequent interruptions.
• Proficient in core administrative systems and standard office software (Microsoft Word and Excel).
• Developing familiarity with project documentation conventions and accounts-payable/invoice-entry systems.
• Provides clear updates and adapts communication style to team needs.
• Works with general supervision, completing assigned tasks independently within defined procedures and escalating exceptions appropriately.
• All new hires will be required to successfully complete and pass a pre-employment background check in compliance with NIST 800-171

Responsabilidades

• Provides front-line administrative support, including phone coverage, mail handling, and supply ordering, as needed
• Collaborates and assists with internal IT to troubleshoot and maintain office & computer equipment
• Manages meeting scheduling, logistics, coordination, catering and setup
• Liaison with corporate services including Accounting and Human Resources
• Maintains, orders & manages office and kitchen equipment & supplies
• Provides project and document control support by gathering data, completing digital documents, and organizing and collating technical or proposal materials
• Prepares mailing and transmittal packages, creates job folders, and scans, prints, and copies documents as needed
• Assists in tracking project and task deadlines and sets up reminder systems to keep work on schedule
• Maintains and schedules conference rooms for team and client meetings
• Arranges travel, including booking hotels, meals, and itineraries for client meetings and office functions
• Enters payable invoices into the system, coding them to the correct office and project codes
• Uploads invoices to accounting system and tracks submission status
• Collaborates with IT and HR on new-employee office set-up, onboarding paperwork, and orientation logistics

Conocimientos

Administrative support

Multitasking

Communication

Office software

Team collaboration

Educación

High school diploma

Herramientas

Microsoft Word

Microsoft Excel

Descripción del empleo

Moffatt & Nichol is seeking an Administrative Assistant in Richmond, VA to provide broad administrative support across the department and project teams. The role involves travel coordination, invoice processing, and close collaboration with IT, HR, and accounting to ensure smooth office operations.

Ideal candidates bring 3–5 years of administrative experience in a design or architecture environment, strong organizational skills, and proficiency with Word and Excel.