Projects Administrator

Apache Industrial Services, Inc.; Louisiana (MO); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Apache Industrial Services is seeking a Projects Administrator to support the project administration team on site. You will manage site orientation, attendance records, and timesheet reconciliation while maintaining critical data for billing and payroll workflows.

The role requires strong Excel skills, solid organizational abilities, and effective communication with client representatives. Travel to project sites may be required, and you're expected to uphold company standards across admin

Qualifications

• High school diploma or higher.
• 1+ years of billing, timekeeping and administrative experience.
• Related industry experience.

Responsibilities

• Coordinate site orientation of new jobsite personnel into company systems.
• Prepare, distribute, and collect daily sign-in sheets to maintain attendance records.
• Reconcile company timesheets with client gate log systems for alignment and accuracy.
• Enter and maintain data within front-end systems to support billing and payroll processes.
• Collect, organize, and maintain departmental documentation per company standards.
• Communicate with client representatives regarding cost allocation as needed.
• Perform basic procurement support tasks (gathering delivery tickets and routing to procurement).
• Other duties as assigned.

Skills

Billing/timekeeping experience

Administrative support

Excel

Written and oral communication

Interpersonal skills

Adaptability

Education

High school diploma or higher

Tools

Microsoft Office

Job description

Position Title

Projects Administrator

Position Reports To

Projects Administrator Manager

Position Summary

The Project Administrator performs assigned tasks under the direction of the Project Admin Supervisor or Project Administrator Lead, following established procedures and company standards. A Project Administrator develops within the role by increasing proficiency across the responsibilities listed above. As competency grows, the Project Administrator is expected to consistently deliver accurate and timely results.

Essential Functions

• Facilitate and coordinate site orientation of new jobsite personnel into company systems, ensuring accurate and timely setup.
• Prepare, distribute, and collect daily sign-in sheets to maintain accurate attendance records.
• Reconcile company timesheets with client gate log systems to ensure alignment and accuracy.
• Enter and maintain data within front-end systems to support billing and payroll processes.
• Collect, organize, and maintain departmental documentation in accordance with company standards.
• Communicate with client representatives regarding company cost allocation, as needed.
• Perform basic procurement support tasks, including gathering delivery tickets and ensuring tickets are given to procurement for reconciling.
• Other duties as assigned.

Education & Experience

• High school diploma or higher
• 1+ years of billing, timekeeping, and administrative experience
• Related industry experience

Knowledge, Skills, and Abilities

• Proficiency with Microsoft Office, particularly Excel.
• Demonstrates excellent written and oral skills
• Excellent interpersonal skills and a proven ability to work well with all levels of management and staff.
• Self-motivated, decisive, with the ability to adapt to change and competing demands.

Work Conditions/Physical Demands

Remaining stationary or moving across varied conditions, including standing, sitting, walking, and navigating uneven terrain on project sites for prolonged periods. Light work that includes moving objects up to 20 pounds. Travel may be required

About Apache Industrial Services

For over thirty years, Apache Industrial Services has met the needs of the petrochemical, industrial and energy sectors by providing superior quality, service and long-term value to our customers. Through our commitment to excellence in our work, a purposeful culture of safety, and the dedication and leadership of our expert craftsmen, Apache is a company that is doing it right. With strategic office locations throughout the US and Canada, we are able to provide efficient and reliable services to our wide variety of customers.

At the core of Apache is a belief system that we refer to as #ApachePride. This belief permeates everything we do and from the CEO to the new hire employee that started yesterday; We all understand that the success of our business relies heavily on our hard-working men and women in the field.

Equal Opportunity

Apache Industrial Services is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.