Project Administration & Documentation Lead

PTS Advance; Garyville (LA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health

Vision

Dental

401k

Paid Time Off

Job summary

Refinery in Garyville, LA is seeking a Project Administrator to provide administrative, coordination, and documentation support for the Garyville Projects Group. The role enables Project Managers, Engineers, and Project Controls to focus on technical execution, risk management, and decision making.

The position supports document control, meeting management, and cross-functional communications across EPCs, construction, and internal stakeholders.

Qualifications

• Experience with project administration and document control.
• Proficiency in MS Office and SharePoint.
• Experience coordinating with engineers, construction teams and EPCs.

Responsibilities

• Schedule and coordinate project meetings and reviews.
• Log, distribute, and archive transmittals with consistent naming.
• Verify document completeness and maintain controlled folders.
• Assist with CWP issuance and maintain a CWP log.
• Maintain logs for PCNs, revisions, and changes.
• Support weekly and monthly status reporting.
• Contribute to project dashboards with accurate data inputs.

Skills

Strong organizational skills

Attention to detail

Clear written and verbal communication

MS Teams

Outlook

Excel

SharePoint

Multi-project management

Tools

Bluebeam

Job description

Refinery in Garyville, LA is seeking a Project Administrator to provide administrative, coordination, and documentation support for the Garyville Projects Group. The role enables Project Managers, Engineers, and Project Controls to focus on technical execution, risk management, and decision making.

The position supports document control, meeting management, and cross-functional communications across EPCs, construction, and internal stakeholders.