Project Administrator

PTS Advance; Louisiana (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

PTS Advance is seeking a Project Administrator to provide administrative, coordination, and documentation support to the Garyville Projects Group. This role enables Project Managers, Engineers, and Project Controls to focus on technical execution, decision‑making, and risk management.

Key duties include project and meeting coordination, CWP support, change tracking, and reporting. The role requires strong organizational skills and the ability to interact with engineers, construction teams, and

Qualifications

• Administrative, coordination, and documentation support for project groups.
• Supports project managers, engineers, and construction teams.
• Excellent written and verbal communication with internal/external stakeholders.

Responsibilities

• Coordinate projects and meetings across the Garyville Projects Group.
• Support Construction Work Packages (CWPs) and tracking.
• Track changes and maintain administrative records.

Skills

Organizational skills

Attention to detail

Clear written/verbal communication

Multi-project management

Cross-functional collaboration

Tools

Microsoft Teams

Outlook

Excel

SharePoint

Job description

Schedule: 9/80 (Off Every other Friday) OR 4/1 (8 hours M-Th, 8 hours at home Friday)

Role Purpose

The Project Administrator provides administrative, coordination, and documentation support to the Garyville Projects Group, enabling Project Managers, Engineers, and Project Controls to focus on technical execution, decision‑making, and risk management. This role is critical to maintaining project discipline, document control, and communication flow across EPCs, construction, and internal stakeholders.

Key Responsibilities

• Project & Meeting Coordination
• Construction Work Package (CWP) Support
• Change & Administrative Tracking
• Reporting & Status Support
• Assist Project Managers with weekly and monthly status reporting.
• Compile inputs from engineering, construction, and EPC partners.
• Support project dashboards and reporting tools by ensuring timely and accurate data inputs.

Skills & Attributes

• Strong organizational and time‑management skills
• Attention to detail and document accuracy
• Clear written and verbal communication
• Proficiency with Microsoft Teams, Outlook, Excel, and SharePoint
• Ability to manage multiple projects and priorities simultaneously
• Comfortable working with engineers, construction, and external contractors