Project Administration & Billing Coordinator

EMCOR Group, Inc.; Phoenix (AZ); On-site; USD 42,000 - 64,000; Full time

Job summary

EMCOR Group, Inc. in Phoenix is seeking a detail-oriented back-office support professional to assist the pre-construction design-build team and the project implementation team.

You will handle administrative tasks, coordinate meetings, and prepare documents for bids and projects. Responsibilities include coordinating kick-off meetings, taking minutes, managing project billing, processing invoices, creating subcontracts, and generating purchase orders and O&M documents.

Qualifications

• Pursuing a college degree or equivalent work experience.
• Experience taking detailed meeting minutes.
• 2+ years of back-office support experience.
• Strong communication and teamwork skills.
• Excellent organizational skills.
• Scheduling and planning experience.
• Proficiency with Microsoft Office and Adobe Acrobat.

Responsibilities

• Support pre-construction design-build and project implementation teams.
• Coordinate kickoff meetings with Sales and Implementation teams.
• Take meeting minutes and maintain project files.
• Manage project billing and invoicing per Schedule of Values.
• Generate status updates and purchase orders.
• Create subcontracts and O&M documents.
• Prepare bid documents and design-related paperwork.

Skills

Meeting minutes

Billing support

Office administration

Communication skills

Detail oriented

Scheduling

Microsoft Office

Adobe Acrobat

Education

Pursuing college degree or equivalent experience

Tools

Microsoft Office

Adobe Acrobat

Job description

EMCOR Group, Inc. in Phoenix is seeking a detail-oriented back-office support professional to assist the pre-construction design-build team and the project implementation team.

You will handle administrative tasks, coordinate meetings, and prepare documents for bids and projects. Responsibilities include coordinating kick-off meetings, taking minutes, managing project billing, processing invoices, creating subcontracts, and generating purchase orders and O&M documents.