Billing Coordinator

EMCOR Services Mesa Energy; Reno (NV); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) Savings Plan

Employee assistance program

Job summary

A leading HVAC and energy solutions company located in Reno, Nevada, is seeking a Collections Coordinator. This role involves coordinating with project managers, preparing invoices for construction jobs, and addressing invoice disputes. The ideal candidate has an Associate degree in Accounting or Finance and over two years of experience in collections. Strong communication and organizational skills are essential for success in this position, along with proficiency in Word and Excel.

Qualifications

• 2+ years of experience in collections.
• Preferred degree in Accounting or Finance.
• Strong communication skills, both verbally and in writing.

Responsibilities

• Coordinate with Project Managers to track monthly progress billings.
• Review construction contracts for billing terms.
• Prepare service invoices including preventative maintenance contracts.

Skills

Strong communication skills

Organization skills

Experience with Word and Excel

Education

Associate degree or higher in Accounting or Finance

Job description

We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.

Responsibilities

• Coordinating with Project Managers, track monthly progress billings and prepare and submit invoices for all construction jobs.
• Review construction contracts for billing terms and conditions and ensure invoices are prepared accordingly.
• Work with subcontractors to obtain appropriate documentation to support invoice packages, including securing the appropriate lien releases.
• Working with the Payroll Department, assist in securing the required certified payroll reports from Mesa subcontractors.
• Prepare service invoices including preventative maintenance contracts, T&M, and Quoted work.
• Actively monitor accounts receivable aging and make collection calls.
• Problem solves collection or slow pay issues to ensure invoices collected as quickly as possible.
• Call all accounts and document all contact with the customers.
• Take calls concerning invoice disputes and pull all pertinent back up. Review & document dispute with appropriate personnel if not able to come to a conclusion on your own.
• Follow up on all disputes to ensure prompt response time.
• Prepare construction lien releases
• Any other duties as may be required by management.

Qualifications

• Associate degree or higher in Accounting or Finance, preferred.
• 2 + years’ experience in collections.
• Strong communication skills, both verbally and in writing.
• Comfortable in the use of Word and Excel.
• Good organization skills with the ability to follow up.

#Mesa

Equal Opportunity & Notices

Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

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Geographic Disclosure

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.