Project Coordinator – Pre-Construction & Admin Support

Mesa Energy Systems, Inc.; Thousand Oaks (CA); On-site; USD 42,705 - 48,216; Full time

Benefits offered by this job

Medical

Dental

Vision

HSA / FSA

Life Insurance

Disability

401(k)

College Coach

Employee assistance

Job summary

Mesa Energy Systems, Inc. in Thousand Oaks, CA seeks an administrative support professional to back the pre-construction design build and project implementation teams. You will handle project documentation, scheduling, and cross-team coordination.

Responsibilities include project billing, meeting minutes, file management, purchase orders, and creating O&M close-out docs. Strong MS Office and Adobe Acrobat skills, plus 2+ years in back-office support, are required to succeed in this role.

Qualifications

• Pursuing college degree or equivalent work experience.
• Experience taking detailed meeting minutes.
• 2+ years’ experience in back-office support.
• Effective communications skills and ability to work well with a team.
• Detail oriented, organized and methodical problem solving.

Responsibilities

• Coordinate project kick-off meetings with Sales and Implementation teams.
• Take meeting minutes and distribute notes.
• Manage all project billing (Schedule of Values, progress billing, etc.).
• Generate status updates on active projects.
• Manage cost invoicing from vendors and subcontractors.
• Generate subcontracts per job requirements.
• Perform routine clerical duties and maintain files.
• Create purchase orders.
• Prepare O&M (Close-out) docs per customer requirements.
• Assist with change orders and deductive changes.

Skills

Effective communications

Back-office support

Meeting minutes

Team collaboration

Organization

Education

Pursuing college degree or equivalent

Tools

Microsoft Office

Adobe Acrobat

Job description

Mesa Energy Systems, Inc. in Thousand Oaks, CA seeks an administrative support professional to back the pre-construction design build and project implementation teams. You will handle project documentation, scheduling, and cross-team coordination.

Responsibilities include project billing, meeting minutes, file management, purchase orders, and creating O&M close-out docs. Strong MS Office and Adobe Acrobat skills, plus 2+ years in back-office support, are required to succeed in this role.