Project Admin & Stakeholder Support Specialist

Rullion; New Jersey; On-site; USD 35,000 - 45,000; Full time

Job summary

Rullion is recruiting for a Business Admin Support role to provide professional administrative support to a large programme team working within a major infrastructure project. Based at Hinkley Point C, Somerset, the role involves supporting senior stakeholders and ensuring smooth day-to-day project operations.

The successful candidate will coordinate administrative activities, maintain business records, and help run a busy training and operational facility.

Qualifications

• Excellent communication and interpersonal skills.
• Strong organisational and multitasking abilities.
• Experience supporting senior stakeholders.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• BPSS clearance and DBS check required prior to commencement.

Responsibilities

• Provide comprehensive administrative support to project teams and senior stakeholders.
• Manage diaries, schedules, meetings, and itineraries.
• Organise meeting rooms, travel arrangements, accommodation, and hospitality requirements.
• Prepare meeting packs, agendas, minutes, and follow-up actions.
• Maintain accurate records, databases, and filing systems to ensure information is accessible and up to date.
• Collect, collate, and input data accurately.
• Respond professionally to telephone and email enquiries from internal and external stakeholders.
• Prepare correspondence, reports, presentations, and business documentation.
• Support stakeholder and visitor management within the training facility.
• Provide reception cover when required.
• Maintain confidentiality when handling sensitive information.
• Work closely with colleagues across multiple teams and locations to support operational requirements.
• Assist with business continuity and emergency preparedness activities where required.
• Previous experience in an administrative or business support role.
• Strong organisational skills with the ability to prioritise and multitask effectively.
• Ability to work independently and use initiative.
• Excellent communication and interpersonal skills.
• Experience supporting teams and senior stakeholders.
• Strong attention to detail and accuracy.
• Proven ability to manage tasks through to completion.
• Experience handling confidential and sensitive information.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
• Flexible and adaptable approach to changing priorities and workloads.
• Ability to contribute positively within a collaborative team environment.
• Customer-focused approach.
• Strong verbal and written communication skills.
• Effective problem-solving ability.
• High level of attention to detail.
• Collaborative team player.
• Resilient, adaptable and professional under pressure.

Skills

Organisation

Communication

Interpersonal skills

Multitasking

Independent worker

Tools

Word

Excel

PowerPoint

Outlook

Job description

Rullion is recruiting for a Business Admin Support role to provide professional administrative support to a large programme team working within a major infrastructure project. Based at Hinkley Point C, Somerset, the role involves supporting senior stakeholders and ensuring smooth day-to-day project operations.

The successful candidate will coordinate administrative activities, maintain business records, and help run a busy training and operational facility.