Project Admin & Procurement Specialist

BORJA ENGINEERING & CONSTRUCTION, Inc; United States Virgin Islands; On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Vision insurance

Paid time off

Job summary

BORJA ENGINEERING & CONSTRUCTION, Inc. is seeking an Administrative Assistant to provide administrative, procurement, budgetary, and documentation support to the Maintenance Service's Projects & Construction.

Reporting to the appropriate Manager, you will handle budget tracking, document control, procurement coordination, and logistics to support project execution. This on-site, full-time position in Long Beach, CA requires strong familiarity with MS Office, document management, and effective

Qualifications

• 2–3 years of administrative experience.
• Proficient in Word, Excel, Outlook and Acrobat DC.
• Teams or Meet experience is beneficial.
• Strong written and verbal communication.

Responsibilities

• Maintain and update budget spreadsheets; review pay applications for multi-year contracts.
• Gather and compile information for monthly KPIs and administrative reporting.
• Track all requiring Purchasing involvement.
• Communicate with vendors to request quotes; coordinate with maintenance teams to fulfill service requests.
• Manage records related to procurement, including maintaining digital and physical folders for purchasing and contracting documentation.
• Track receipt of orders (furniture receiving reports) for items procured by the maintenance team.
• Maintain procurement and voucher documentation.
• Generate and assemble procurement packages; ensure all documents are complete, named, and dated.
• After project award, coordinate with move coordinators and vendors regarding delivery and activation needs.
• Assist in developing the Maintenance Management Plan.
• Attend meetings, take notes, and prepare meeting minutes as needed.
• Maintain all work order logs, preventive maintenance schedules and status boards.
• Reconciling supply usage and coordinates requisition of standard maintenance materials.
• Prepare daily/weekly reports on maintenance backlog and staffing coverage.
• Coordinate with warehouse operations to minimize work delays.
• Provide clerical and record-keeping support for audits and inspections.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe Acrobat DC

Microsoft Teams

Google Meet

Job description

BORJA ENGINEERING & CONSTRUCTION, Inc. is seeking an Administrative Assistant to provide administrative, procurement, budgetary, and documentation support to the Maintenance Service's Projects & Construction.

Reporting to the appropriate Manager, you will handle budget tracking, document control, procurement coordination, and logistics to support project execution. This on-site, full-time position in Long Beach, CA requires strong familiarity with MS Office, document management, and effective