Project Admin & Procore Specialist

GenServ; West Bridgewater (MA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401 (K) plan with employer matching

Dental Insurance

Health Insurance

Vision Insurance

Life Insurance

Paid Time Off

Phone allowance

Job summary

GenServ is seeking a Project Administration Coordinator to support the Project Administration Manager and divisional teams across Service, MEP, and Florida divisions. You will help establish projects from initial setup through completion, manage documentation, and support procurement activities.

The role requires strong organization, attention to detail, ability to juggle priorities, and proficiency with Procore and other project management tools, collaborating with managers, vendors, and

Qualifications

• Excellent verbal and written communication skills.
• Excellent budgeting and cost containment skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.

Responsibilities

• Project Administration: Process job number requests, assist with project setup, and maintain accurate project records and documentation.
• Procore Administration: Import project budgets, create subcontractor commitments, process change orders, and maintain project documentation.
• MEP Project Support: Assist with submittals, takeoffs, RFIs, and other MEP project documentation.
• Subcontractor & Vendor Coordination: Prepare subcontractor contracts, coordinate vendor documentation, and assist with new vendor onboarding.
• Proposal Preparation: Prepare customer proposals using GenServ's established workbook and proposal forms.
• Vendor & Material Coordination: Request vendor pricing, obtain submittal information, track material orders, and coordinate MEP material deliveries.
• Project & Divisional Support: Provide administrative support to the Project Administration Manager, Project Managers, and divisional teams, ensuring project requirements and outstanding items are followed up on and completed.

Skills

Communication

Budgeting

Organization

Time management

Analytical thinking

Leadership

Tools

Sage

Procore

Smartsheet

Job description

GenServ is seeking a Project Administration Coordinator to support the Project Administration Manager and divisional teams across Service, MEP, and Florida divisions. You will help establish projects from initial setup through completion, manage documentation, and support procurement activities.

The role requires strong organization, attention to detail, ability to juggle priorities, and proficiency with Procore and other project management tools, collaborating with managers, vendors, and