Project Administrator I

Bernhard MCC; Indiantown (FL); On-site; USD 29,000 - 39,000; Full time

Job summary

ENFRA is seeking a Project Administrator I in Florida to support project staff on initiatives up to $5M with 50-100 onsite employees. The role emphasizes time tracking, onboarding, invoicing, and document management to ensure accurate records and smooth operations on-site.

The position involves assisting with client billings, permits, and coordination with project managers and field personnel to maintain schedules and compliance on active projects.

Qualifications

• High School diploma or GED required.
• Minimum 3+ years of administrative experience.
• Proficient in Word, Excel and Outlook.
• Strong verbal and written communication skills.
• Detail-oriented with ability to multitask in a fast-paced environment.
• Knowledge of industry competitors helpful.
• Ability to multitask and handle tasks beyond scope.

Responsibilities

• Ensures accurate weekly employee time tracking with approvals.
• Maintains and procures office supplies with management approval.
• Assists in onboarding and IT hardware/permissions requests.
• Maintains electronic project files.
• Assists team with invoice coding and approvals.
• Requests and tracks subcontractor insurance certificates.
• Prepares client billings and lien releases.
• Supports permitting and scheduling inspections where applicable.
• Compiles submittal and O&M/start-up books as requested.
• Distributes documents to field personnel and key parties.
• Communicates project information to the team.
• Reconciles tool and rental equipment lists as needed.
• Manages parking pass process where applicable.

Skills

Time management

Attention to detail

Multitasking

Communication skills

Construction industry knowledge

Education

High School diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Oracle/JD Edwards

Procure/Tri Build

Job description

About Us

At ENFRA, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector.

We believe in growth—not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We embrace innovation and encourage creative problem solving to tackle the energy infrastructure and energy challenges of tomorrow.

Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success.

Join us to be part of a legacy of excellence and a future of groundbreaking advancements. At ENFRA, stability, innovation, and growth are more than just values—they are the pillars of our continued success.

Overview

The Project Administrator I will be responsible for providing support to the project staff by assisting in the day-to-day operations of the project team, on projects up to $5M with 50-100 onsite employees.

Responsibilities

• Ensures accurate employee time tracking on a weekly basis, including obtaining approval for any timesheet discrepancies, as well as timely submission to the Payroll processor.
• Properly maintains and procures office supplies with Management approval.
• Assists in the new hire onboarding process and processing of IT hardware & permissions requests.
• Responsible for the maintenance of the electronic project files.
• Assists the Team in invoice coding and approvals, upon request.
• Requests and tracks sub insurance certificates.
• Prepares and submits client billings and lien releases.
• Obtains and submits any client-specific contractual requirements (i.e. city license, contractor's license, certificate of insurance, emergency phone list, other SI department's safety program, drug awareness program, and SDS sheets for jobsite).
• Assists project team with applying for permits and scheduling inspections (if applicable).
• Compiles submittal and O&M/start-up books, as requested by Project Managers.
• Reviews and distributes documents/correspondence to field personnel and other key parties.
• Effectively & accurately communicate relevant project information to project team.
• Reconciles tool and rental equipment list (if applicable).
• Manages parking pass process (if applicable).
• Other duties as assigned.

Qualifications

Required Education, Experience, and Qualifications

• High School diploma or GED equivalent.
• 3+ years of administrative experience.
• Must be proficient in Microsoft Word, Excel and Outlook.
• Effective verbal and written communication skills.
• Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
• Versed in the industry and the Company’s competitors.
• Ability to multitask and perform duties outside of the scope of work when necessary.

Preferred Education, Experience, and Qualifications

• Construction administrator experience.
• College-level coursework and/or two years’ experience in construction management.
• Construction billing experience, AIA billing/Textura is ideal.
• Experience with Oracle/JD Edwards.
• Experience with Procure and/or Tri Build, a plus.

Travel Requirements

• 0-5% of time will be spent traveling to job site(s)/office location.

Physical/Work Environment Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Repeating motions that may include the wrists, hands and/or fingers.
• Light work that includes adjusting and/or moving objects up to 20 pounds.

#LI-CF1

Pay Range

USD $21.12 - USD $28.19 /Hr.

ENFRA is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.