Project Admin & Order Coordinator (Onsite)

Ultimate Staffing Services; Hudson (NH); On-site; USD 33,000 - 34,000; Full time

Job summary

Ultimate Staffing Services in Hudson, NH is seeking an Administrative Assistant to support project administration, order processing, and customer communications. This onsite role emphasizes accuracy and organization.

The candidate will handle documentation, data entry, and general office tasks with a Monday-Friday, 8:00 AM–5:00 PM schedule. Proficiency in Microsoft Office and CRM experience are preferred.

Qualifications

• High School Diploma or equivalent required.
• 1+ year of administrative or office experience.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience with Salesforce or other CRM systems preferred.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Prepare proposals, bid documents, and project-related correspondence.
• Review and process purchase orders and customer requirements.
• Enter and maintain project, order, and customer information in company systems.
• Prepare submittal packages, work orders, and project documentation.
• Communicate with customers regarding orders, project status, and inquiries; maintain accurate records and assist with data entry and reporting.
• Handle walk-in orders and provide general administrative support.
• Sort and distribute mail.
• Provide backup reception coverage as needed.

Skills

Microsoft Office

Data entry

Communication

CRM experience

Multitasking

Education

High School Diploma

Tools

Salesforce

Order entry software

Job description

Ultimate Staffing Services in Hudson, NH is seeking an Administrative Assistant to support project administration, order processing, and customer communications. This onsite role emphasizes accuracy and organization.

The candidate will handle documentation, data entry, and general office tasks with a Monday-Friday, 8:00 AM–5:00 PM schedule. Proficiency in Microsoft Office and CRM experience are preferred.