Project Admin & Subcontract Coordination

Opitz Bürotechnik; Birmingham (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Opitz Bürotechnik is seeking an Administrative Assistant to handle documentation, correspondence, and project support for one or more managers. The role includes creating and maintaining project information, subcontracts, purchase orders, change orders and related attachments, and coordinating communications with subcontractors and vendors.

The ideal candidate will have a High School Diploma or GED, 1–2 years of administrative experience in A/E/C or similar fields, proficiency with MS Office and

Qualifications

• High School Diploma, GED or equivalent.
• 1–2 years of experience providing administrative support preferably in the A/E/C industry.
• Knowledge of administrative and clerical procedures and systems at a proficient level.
• Proficient in MS Office, Adobe/Bluebeam; Procore experience preferred.
• General basic knowledge of or ability to learn accounting software and systems.
• Valid Driver's License required.

Responsibilities

• Create and maintain project information in project management system; create subcontracts, purchase orders, change orders and attachments; generate transmittals.
• Correspond with subcontractors and vendors; fax or email as needed.
• Coordinate invoice routing and monitor payments to subcontractors and vendors.
• Enter and maintain client and prospect data in automated system.
• Prepare agendas for meetings and arrange catering when needed.
• Perform general administrative duties including filing, minute taking, scheduling, and travel arrangements.

Skills

MS Office

Adobe/Bluebeam

Procore experience

Administrative procedures

Education

High School Diploma or GED

Tools

Accounting software basics

Job description

Opitz Bürotechnik is seeking an Administrative Assistant to handle documentation, correspondence, and project support for one or more managers. The role includes creating and maintaining project information, subcontracts, purchase orders, change orders and related attachments, and coordinating communications with subcontractors and vendors.

The ideal candidate will have a High School Diploma or GED, 1–2 years of administrative experience in A/E/C or similar fields, proficiency with MS Office and