Project Admin Assistant I - Detail-Driven Project Support

Sdsoybean; Pierre (SD); On-site; USD 45,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Vacation and sick leave accrual

Dental and vision insurance

Retirement benefits

Job summary

Office of the State Engineer in Pierre, SD is seeking a full-time administrative and financial support specialist to aid Project Managers with documentation, contracts, and project administration. Responsibilities include processing vouchers and invoices, monitoring funding, and maintaining project records in the Project Register and related systems.

You will handle vendor payments, requisitions, and reporting, ensuring accuracy and timely updates.

Qualifications

• Strong organizational and administrative abilities.
• Ability to manage multiple tasks and priorities with accuracy.
• Proficiency in Microsoft Office and basic accounting entries.

Responsibilities

• Assist Project Managers with project documentation, filing, contract documents, and general project administration.
• Process vouchers, invoices, pay applications, and other project-related financial documentation, including reviewing for mathematical accuracy.
• Monitor contract expenses and notify Project Managers when invoices or billings exceed available funding.
• Maintain the Project Register and Owner Insite software, including posting project documents and keeping information current.
• Enter contract information into templates and route contract documents for signatures.
• Ensure final project paperwork and documentation is filed correctly.
• Process office payments, code and create non-cash vouchers, and enter payments into the state accounting system.
• Create and process purchase requisitions and enter information into the state accounting system.
• Maintain File Director and keep project information up to date.
• Post contracts to Open SD and assist with maintaining the state's webpage.
• Assist with the online bidding platform and posting documents to the Project Register and/or Owner Insite.
• Review work requests for accuracy and assign project numbers.
• Assist with monthly status reports and run monthly, quarterly, and annual project reports.
• Process OSE billings.
• Provide backup assistance to the Energy Manager with the EnergyCap program.

Skills

Organizational skills

Time management

Attention to detail

Communication

Problem solving

Tools

Microsoft Office Suite

Word

Excel

PowerPoint

Outlook

Job description

Office of the State Engineer in Pierre, SD is seeking a full-time administrative and financial support specialist to aid Project Managers with documentation, contracts, and project administration. Responsibilities include processing vouchers and invoices, monitoring funding, and maintaining project records in the Project Register and related systems.

You will handle vendor payments, requisitions, and reporting, ensuring accuracy and timely updates.