Project Administrator

Gregory Construction; Sidney (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation

401(k) with company match

Paid time off and company holidays

Opportunities for career growth andAdv

Collaborative, team-oriented culture

Nationwide project support

Job summary

Gregory Construction is seeking a highly organized Project Administrator to support field leadership on active heavy civil projects. You will work with Project Managers and Superintendents to ensure accurate documentation and smooth project operations on site.

Responsibilities include maintaining files, processing payroll and timecards, coordinating between field and office, and supporting onboarding and meetings. Travel to project sites is required as business needs dictate.

Qualifications

• High school diploma or equivalent required.
• Minimum of two years of administrative experience; construction experience preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Excellent organizational skills with strong attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced construction environment.
• Associate's or Bachelor's degree is a plus.
• Willingness to travel and support active project sites as needed.

Responsibilities

• Provide day-to-day administrative support to Project Managers and Superintendents.
• Maintain organized project files, schedules, logs, and documentation.
• Process employee timecards, payroll information, and workforce records.
• Coordinate communication between field personnel, office staff, subcontractors, and clients.
• Prepare reports, correspondence, meeting notes, and other project documentation.
• Track safety documentation, training records, and compliance requirements.
• Assist with employee onboarding and project workforce documentation.
• Support project meetings by preparing agendas, tracking action items, and documenting follow‑up.
• Help maintain organized, professional project offices and meeting spaces.
• Provide timely updates and administrative support as project needs evolve.

Skills

Organizational skills

Communication skills

Multitasking

Time management

Team collaboration

Education

High school diploma or equivalent

Associate's or Bachelor's degree a plus

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Location: Project Based (Travel Required)

Gregory Construction is looking for a highly organized and motivated Project Administrator to support our field leadership on active heavy civil construction projects. This position plays a critical role in keeping projects organized, supporting daily operations, and ensuring accurate project documentation from start to finish.

As a Project Administrator, you'll work closely with Project Managers and Superintendents while serving as a key connection between the field and corporate teams. If you enjoy a fast-paced environment, take pride in staying organized, and want to be part of building some of the nation's most exciting infrastructure and mission-critical projects, we'd love to hear from you.

Responsibilities

• Provide day-to-day administrative support to Project Managers and Superintendents.
• Maintain organized project files, schedules, logs, and documentation.
• Process employee timecards, payroll information, and workforce records.
• Coordinate communication between field personnel, office staff, subcontractors, and clients.
• Prepare reports, correspondence, meeting notes, and other project documentation.
• Track safety documentation, training records, and compliance requirements.
• Assist with employee onboarding and project workforce documentation.
• Support project meetings by preparing agendas, tracking action items, and documenting follow‑up.
• Help maintain organized, professional project offices and meeting spaces.
• Provide timely updates and administrative support as project needs evolve.

Qualifications

• High school diploma or equivalent required.
• Minimum of two years of administrative experience; construction experience is preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Excellent organizational skills with strong attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities in a fast‑paced construction environment.
• Associate's or Bachelor's degree is a plus.
• Willingness to travel and support active project sites as business needs require.

What We Offer

• Competitive compensation
• 401(k) with company match
• Paid time off and company holidays
• Opportunities for career growth and advancement
• A collaborative, team‑oriented culture built on our core values of Safety, Integrity, Communication, Excellence, and Determination
• The opportunity to support impactful heavy civil and mission‑critical construction projects across the country

If you're looking for a career where your organization, communication, and administrative skills directly contribute to successful projects, we'd love to hear from you.

We consider all applicants for positions without regard to race, color, religion, sex, national origin, citizenship, age, mental or physical disabilities, veteran/reserve/national guard or any other similarly protected status. We also comply with all applicable laws governing employment practices and do not discriminate on the basis of any unlawful criteria.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at

Phone: [phone]

Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.

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