Project Admin

Canadian Breaks Consulting LLC; Claude (TX); On-site; USD 90,000 - 115,000; Full time

Benefits offered by this job

BCBS PPO health insurance

Dental & Vision Insurance

2 weeks PTO

Job summary

Canadian Breaks Consulting, LLC in Amarillo, TX is seeking a Project Admin to support large mission critical projects. You will handle supplies, meeting coordination, visitor sign-in, vendor relations, and onboarding, helping keep the program organized and compliant.

Ideal candidate has a high school diploma, at least one year in accounting/office management in construction or related field, strong MS Office skills, typing speed, and excellent communication.

Qualifications

• High school diploma or GED required.
• Minimum of one year accounting and office management experience in construction/engineering/architectural field.

Responsibilities

• Supply management: order and stock essential supplies.
• Meeting & calendar coordination and distribution list management.
• Visitor coordination and onsite access documentation.
• Vendor relations with service providers.
• Event support for in-office and onsite activities.
• Onboarding assistance for new hires and consultants.
• Timesheet collection and filing.
• General administrative support across the office.
• Maintain and organize files, forms, PO files, minutes, etc.
• Track drug testing and safety orientation paperwork.
• Organize site security and badging processes.
• Lead daily diaries, meeting minutes, and project assignments.

Skills

MS Office 365

Typing 45 wpm

Time management

Communication skills

Teamwork

Organizational skills

Education

High school diploma or GED

Tools

ProCore

Job description

Project Admin

Role – Scope

CBC is in search of a Project Admin to support large mission critical projects.

About CBC

Canadian Breaks Consulting, LLC is a growing consulting firm based in Amarillo, TX serving clients with customized project management solutions to complex problems on critical projects.

Our Mission: "To plan, manage, and execute projects with hearts, hands, and feet of Christ."

Our Core Values

Integrity: A commitment to Truth with a consistent and uncompromising adherence to strong moral and ethical principles and values.

Excellence: A constant and consistent drive to uphold and raise standards in whatever you do.

Prudence: A commitment to taking the extra step and considering the reasonableness of your actions as well as their consequences.

Stewardship: An unwavering willingness to carefully and responsibly manage interests separate from and greater than your own.

Essential Responsibilities

• Supply Management: Manage the ordering and stocking of essential office, kitchen, event, and PPE supplies.
• Meeting & Calendar Coordination: Maintain and reserve meeting room calendars and support planning needs as well as manage email distribution lists relating to the project.
• Visitor Coordination: Greet and sign in visitors, ensuring all necessary legal documentation is completed and filed appropriately for onsite access.
• Vendor Relations: Assist the Field Office Manager coordinate with and oversee service vendors, including janitorial staff, couriers, coffee and water machine providers.
• Event Support: Assist the Field Office manager plan and organize in-office and onsite events, such as holiday celebrations and craft appreciation activities.
• Onboarding Assistance: Support the onboarding process for new hires, internal transfers, and consultants.
• Timesheet Management: Collect and file employee timesheets in a timely and organized manner.
• General Administrative Support: Assist office staff with various requests and administrative tasks to support overall efficiency.
• Assist in tracking drug testing and safety orientation paperwork.
• Assisting in developing and maintaining files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms etc.
• Assist with maintaining office supplies needed for the job.
• Organize and lead the site security and badging administrative process.
• Organize and lead project daily diaries, meeting minutes, and other assignments.
• Assist with copying, filing, and mailing/distribution of job site correspondence.

Qualifications

Professional Experience and Education

• High school diploma or GED required.
• Minimum of one (1) year of accounting and office management experience in the construction, engineering, or architectural (or related) field.

Required Skills

• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint, ProCore and Teams) and have a general understanding of working within a computer network.
• Must be an accurate and proficient typist (at least 45-wpm).
• Ability to work well and maintain a cooperative attitude through high-pressure situations.
• Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
• Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
• Ability to work well in a large professional setting. Patience and professionalism are essential.
• Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.

Physical And Mental Requirements

• Standing/Walking/Sitting: Workday is combination of standing, walking and sitting.
• Must be able to climb stairs: 5% of day.
• Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use.
• Sight: Visual acuity in near, mid, and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.
• Hearing: Sufficient to hear conversational levels in person and over the telephone.
• Speech: Sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone.
• Lift/Carry: Up to 40lb – Minimal.
• Bending/Twisting: Minimal.
• Kneeling/Crouching/Crawling: Minimal.
• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction-related documentation and communicate with coworkers.

Pay and Benefits

$90,000 - $115,000

Fully covered Employee+Fam BCBS PPO health insurance

Fully covered Employee+Fam Dental & Vision Insurance

2 weeks PTO