Project Accounts Payable Specialist (Sage Intacct) Hybrid

Aston Carter; United States; Hybrid; USD 44,000 - 48,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

PTO / paid time off

Job summary

Aston Carter is seeking a hands-on Project Accounts Payable Specialist to support a post-implementation cleanup after a Sage Intacct go-live. The role focuses on backlog, 3-way matching, and ensuring accurate payment processing in a fast-paced project environment.

The ideal candidate has 3+ years of full-cycle AP experience, strong Excel skills, and experience with ERP implementations. This contract hybrid role is based in Owings Mills, MD, with initial onsite attendance for two weeks and

Qualifications

• 3+ years of full-cycle Accounts Payable experience.
• Prior experience supporting an ERP implementation, system conversion, or post-go-live stabilization.
• Strong experience with Sage Intacct.
• Extensive experience performing 3-way match processing.
• Experience with purchase orders, procurement workflows, and invoice approval processes.
• Proven ability to research and resolve large volumes of AP discrepancies.
• Strong Excel skills including VLOOKUPs, Pivot Tables, filtering, and reconciliation work.

Responsibilities

• Manage full-cycle Accounts Payable processing from invoice receipt through payment.
• Review and process high volumes of invoices while ensuring accuracy and compliance with company policies.
• Perform and troubleshoot 3-way matching of purchase orders, invoices, and receiving documentation.
• Research and resolve invoice discrepancies, PO mismatches, pricing variances, and approval issues.
• Assist with cleanup of AP transactions resulting from the Sage Intacct implementation.
• Work through aging invoice backlogs and vendor payment issues.
• Validate procurement and purchasing workflows established during the implementation.
• Reconcile vendor statements and investigate outstanding balances.
• Partner with Procurement, Operations, Project Managers, and Accounting teams to resolve open AP issues.
• Assist with month-end close activities including AP reconciliations and accrual support.
• Identify process improvement opportunities to enhance efficiency and strengthen internal controls.
• Ensure proper coding of invoices to general ledger accounts, cost centers, departments, and projects.
• Support audit requests and documentation as needed.
• Train and assist users navigating Sage Intacct AP and procurement workflows.

Skills

Accounts Payable

3-way matching

Sage Intacct

ERP implementation

Excel (VLOOKUP/Pivot)

Tools

Sage Intacct

Job description

Aston Carter is seeking a hands-on Project Accounts Payable Specialist to support a post-implementation cleanup after a Sage Intacct go-live. The role focuses on backlog, 3-way matching, and ensuring accurate payment processing in a fast-paced project environment.

The ideal candidate has 3+ years of full-cycle AP experience, strong Excel skills, and experience with ERP implementations. This contract hybrid role is based in Owings Mills, MD, with initial onsite attendance for two weeks and