Project Accounting & Admin Specialist

Calista Brice LLC; Wisconsin; On-site; USD 42,000 - 66,000; Full time

Job summary

Brice Equipment, LLC seeks a Project Account Administrator to provide administrative and project accounting support for the Industrial division. You will assist project managers, accounting staff, field teams, and vendors with setup, billing, cost tracking, and documentation to keep processes moving smoothly.

The role emphasizes accurate data entry, organized records, timely communication, and the ability to work remotely with proper coordination.

Qualifications

• High School Diploma or equivalent required.
• Associate degree or coursework in business administration or accounting preferred.
• 1–3 years office administration or accounting support experience preferred.
• Experience in construction or project-based environments is a plus.
• Proficiency with Microsoft Office and ERP systems is preferred.

Responsibilities

• Assist with contract and job setup in Spectrum or other company systems.
• Assist with accounts receivable activities and invoice routing.
• Track project budgets, committed costs, and supporting documentation.
• Prepare routine reports, logs, and summaries for project teams.
• Maintain project documentation and records per retention standards.
• Coordinate with field teams, vendors, and management to ensure timely processing.
• Support project accounting and administrative questions and resolve issues.
• Assist with project closeout documentation and audit readiness.

Skills

Administrative support

Data entry

Project accounting

Microsoft Office

Attention to detail

Communication

Remote work

Education

High School Diploma

Associate degree or coursework in business or accounting

Tools

Microsoft Office Suite

ERP systems

Job description

Brice Equipment, LLC seeks a Project Account Administrator to provide administrative and project accounting support for the Industrial division. You will assist project managers, accounting staff, field teams, and vendors with setup, billing, cost tracking, and documentation to keep processes moving smoothly.

The role emphasizes accurate data entry, organized records, timely communication, and the ability to work remotely with proper coordination.