Project Accountant - Billing & Cost Control

Talentify; Lancaster (Lancaster County); On-site; USD 80,231,000 - 103,155,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) plan

Life Insurance

Disability insurance

HSA

Transit benefits

EAP

PTO

Job summary

Aston Carter is seeking a Project Accountant for an on-site role in Lancaster, PA. The position covers monthly billing, accounts payable, and payroll-related cost tracking within a contract-to-hire arrangement.

The role requires coordinating with project managers, handling AIA and T&M invoices, and maintaining meticulous billing records. Work schedule is Monday–Friday, 7:30 a.m. to 4:30 p.m., with standard office duties in an office setting.

Qualifications

• Minimum of 2 years accounts payable experience.
• Proficient in Word, Excel and Outlook.
• Ability to process billing, AIA documents and T&M invoices.
• Strong attention to detail and accuracy in coding and records.
• Excellent communication with project managers, vendors and customers.

Responsibilities

• Process monthly billing and ensure contract compliance.
• Prepare AIA and T&M invoices using Vista Construction Management Software.
• Initialize, review and send billings to customers timely.
• Scan and attach invoices to maintain organized electronic records.
• Collaborate with project managers and billing portals.
• Close jobs in the system when work is completed.
• Review and send customer statements monthly for collections.
• Monitor past due invoices and document follow-up notes.
• Process timecards for payroll and job costing.
• Generate reports for job cost tracking and analysis.
• Review vendor statements and reconcile discrepancies.
• Post AP invoices with accurate coding and timely payment.
• Release compliance holds per policy and project needs.
• Manage lien waivers for subs and POs.
• Process job cost adjustments and notarize payroll reports.

Skills

Accounts payable

Microsoft Office

Billing

AIA documents

T&M invoices

Attention to detail

Communication

Office equipment

Tools

Vista Viewpoint

Job description

Aston Carter is seeking a Project Accountant for an on-site role in Lancaster, PA. The position covers monthly billing, accounts payable, and payroll-related cost tracking within a contract-to-hire arrangement.

The role requires coordinating with project managers, handling AIA and T&M invoices, and maintaining meticulous billing records. Work schedule is Monday–Friday, 7:30 a.m. to 4:30 p.m., with standard office duties in an office setting.