Project Billing & AR Specialist — In-Office

Talentify; Lexington (KY); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

PTO / Paid Time Off

Job summary

Aston Carter is seeking an Accounting Coordinator for a contract-to-hire role in Lexington, KY. The position supports project billing, accounts receivable, and collections for an engineering consulting firm, working closely with Project Managers and the Finance team to ensure accurate financial administration and timely invoicing.

The role requires 2+ years in project billing or AR, strong Excel and ERP skills, attention to detail, and solid communication.

Qualifications

• 2+ years in project billing, A/R, or project accounting.
• Strong invoicing, contracts, and financial docs.
• Proficiency with Excel and accounting/ERP systems.

Responsibilities

• Review and maintain project setup information, contracts, budgets, and change orders.
• Prepare, process, and distribute client invoices in accordance with contract terms and billing schedules.
• Track work-in-progress (WIP) and communicate budget concerns or billing issues to Project Managers.
• Manage billing documentation, approvals, and client portal submissions.
• Research and resolve invoice discrepancies and client inquiries.
• Perform collections activities, including following up on outstanding invoices and documenting collection efforts.
• Collaborate with Project Managers and Finance teams to resolve accounts receivable issues and improve cash flow.
• Maintain accurate project financial records and support compliance with company policies and procedures.

Skills

2+ years experience

Invoicing

Excel

ERP systems

Attention to detail

Communication

Tools

Microsoft Excel

ERP systems

Job description

Aston Carter is seeking an Accounting Coordinator for a contract-to-hire role in Lexington, KY. The position supports project billing, accounts receivable, and collections for an engineering consulting firm, working closely with Project Managers and the Finance team to ensure accurate financial administration and timely invoicing.

The role requires 2+ years in project billing or AR, strong Excel and ERP skills, attention to detail, and solid communication.