Project Accountant

Poma Metals; Palm City (FL); On-site; USD 38,572 - 52,348; Full time

Job summary

Poma Metals Corp, a Florida-based architectural metal fabricator, seeks an experienced Project Accountant to manage multi-project accounting, contract setup, billing, and lien releases. Strong knowledge of Sage 300 CRE, Timberline, Textura/Procore, and MS Office is required. You will coordinate with project managers and ensure timely billings.

The role emphasizes organized, proactive communication and adherence to schedules, with a full-time, on-site work environment in Palm City, FL.

Qualifications

• Experience in project accounting and job costing.
• Experienced user of Sage 300 CRE/Timberline; Textura and Procore experience highly preferred.
• Set up new jobs and contracts in accounting and billing systems.
• Prepare monthly applications for payment, invoices, lien release documents and stored material documentation as required.
• Occasional SOV creation for projects of smaller or abbreviated scopes of work.
• Maintain record of all billing deadlines by project and update contacts list.
• Strong organization and the ability to meet demanding schedules.

Responsibilities

• Handle contract and job setup, NTOs, lien releases, and AIA billing.
• Prepare and track monthly payment applications and invoices.
• Maintain and review RCO and change orders with project managers.
• Enter cost estimates for awarded projects in coordination with PMs.
• Monitor subcontractor progress and billing by project.

Skills

Construction accounting

Job costing

Billing processes

Attention to detail

Tools

Sage 300 CRE

Timberline

Textura

Procore

Asana

Excel

Outlook

Microsoft Office

Job description

We're seeking an experienced Project Accountant to join our team. The ideal candidate will be well versed in principles and practice of construction accounting, contracts and billing. You'll need strong skills in Sage 300/Timberline, Textura/Procore, Asana, Microsoft Office, Excel, & Outlook. Information flows very quickly electronically today so you must be highly organized and driven to meet the customers’ demanding schedules.

Most of the work encompasses exterior architectural facade work, perforated metal facades, wall cladding, glass railings, trellises, canopies, sunshades, grilles, etc. The primary metals are aluminum and stainless.

Candidates who have worked in similar industries such as miscellaneous metals and structural steel would have a major advantage and skills and attitude are just as important.

DFWP & EOE

Summary/Objective:

The construction project accountant position is responsible for managing multiple projects including contract and job setup, NTOs, lien releases, AIA billing, insurance compliance, and change order tracking. This position will require communication with the customers’ project accounting and management team as well as POMA’s project managers.

Reports to:

Controller

Essential Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and ability required:

• Experience in project accounting and job costing
• Experienced user of Sage 300 CRE/Timberline. Textura and Procore experience highly preferred
• Set up new jobs and contracts in accounting and billing systems
• Prepare monthly applications for payment, invoices, lien release documents and stored material documentation as required.
• Occasional SOV creation for projects of smaller or abbreviated scopes of work.
• Maintain record of all billing deadlines by project along with an up to date contacts list.
• Set recurring reminders to provide project management teams with advanced notice and reminders of upcoming billings.
• Monitor and maintain detailed schedules to ensure compliance with NTOs, notices of non-payment, and mechanic’s liens are filed timely.
• Maintain complete job files (electronic and paper) including material certifications, delivery tickets, stored material documentation, etc.
• Review RCO and change order logs and work with project managers to ensure timely receipt of change orders from customers.
• Work with the project management department to establish and enter cost estimates for all awarded projects.
• Tracking and logging of installation subcontractors progress and billings by project.
• Tracking, logging and billing for monthly unit-based safety rail system.
• Prepare and distribute weekly accounts receivable aging reports and work with Controller and Project Executives to follow up on past due payment applications.
• Other duties as assigned.

Competencies and Personal Attributes:

• Strong understanding of construction billing and job costing
• Proficient with Microsoft Excel, Word & Outlook
• Excellent written and verbal communication skills
• Able to quickly switch between tasks
• Proactive and a Sense of urgency
• Reliable, Thorough and Resourceful
• Accurate and Organized
• Strive for continuous improvement

This job operates in an office setting where peace and quiet is expected by colleagues.

Attire and Personal Protective Equipment:

Business casual clothing required. PPE not required for office work. Safety glasses and closed toe shoes must be worn at all times when walking shop

Physical Demands:

While performing the duties of this job the employee will be primarily in a seated position throughout the day working in front of a multi-display computer. Must be able to stand, walk, sit, use hands to finger, handle or feel, talk and hear.

Position Type and Expected Hours of Work:

This is a full-time, hourly position, and typical work hours are between 8am-5:30PM.

Travel:

No overnight travel is expected for this position.

Required Education and Experience:

• College graduate preferred but not required
• 3+ years of experience in the construction Industry
• 3+ years in a project accounting/bookkeeping position.

About Poma:

Poma Metals Corp is a world class architectural metal fabricator well known for their creative solutions and impressive in-house capabilities. We transform sheet metal and extrusions into functional works of art limited only by our clients' imagination and budget!