Project Accountant

South Coast Facility Services; California; On-site; USD 65,000 - 95,000; Full time

Job summary

South Coast Facility Services is seeking a detail‑oriented Project Accountant to manage construction job accounting in our California office. You will handle PO processing, lien paperwork, payroll review, and AR/Billing tasks to keep projects on budget and on schedule.

Ideal candidates bring 3–5 years of project accounting experience, 2–4 years AR experience, and proven ability to file mechanics’ liens. Strong Microsoft Office skills and excellent communication are essential.

Qualifications

• High school diploma or equivalent required.
• 3-5 years project accountant experience.
• 2-4 years accounts receivable experience.
• Experience filing mechanic’s liens.

Responsibilities

• Process purchase orders and updates from Field and Project Managers.
• Issue purchase orders and process receipts.
• Review and audit weekly payroll and submit to Payroll.
• Initiate Work Order setups and billings to clients.
• Review AR aging and assist with collections.
• Coordinate with Project managers on budget vs actual costs.
• Input change orders into system and update budgets.
• Job setups including Sampro, preliminary notices, lien paperwork as required.
• Regular attendance and timeliness.
• Perform other duties as assigned.

Skills

Office administration

Microsoft Office

Attention to detail

Organization

Communication

Job description

Job Description

SOUTH COAST FACILITY SERVICES is a full-service MEP contractor that designs & installs HVAC equipment, delivers Energy Services, and provides process piping & direct digital control systems. Our mission is to provide high quality mechanical, electrical and plumbing solutions through service and retro-fit construction; provide continuous education to our employees; lead the industry with innovation and technology.

Position will be responsible for all aspects of construction job accounting. Communicate with all customers to ensure timely receipt of all outstanding invoices. Perform all duties in accordance with the company’s policies and procedures, all US state and federal laws and regulations, wherein the company operates.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Process incoming requests for purchase orders and mJob updates from Field and Project Managers.
• Issue purchase orders and process purchase order receipts.
• Review and audit weekly payroll through mJob and submit to Payroll for processing.
• Initiate Work Order set ups and process work order billings to clients.
• Review accounts receivable aging and recommend necessary adjustments, collections courtesy calls, and resolve customer queries.
• Coordinate with Project managers to resolve any differences in project budgets and actual costs.
• Receive all change orders and input into system, update budgets associated with change orders.
• Initiate job set ups including set up in Sampro system, preliminary notice filings, file lien paperwork as required, review contract for billing requirements, confirm insurance certs needed, and other forms as required.
• Regular attendance and timeliness
• Perform other duties as assigned.

ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES

• Knowledge of office administration and procedures.
• Knowledge of Microsoft Office
• Attention to detail and accuracy
• Organization skills
• Good communication skills

EDUCATION, EXPERIENCE AND/OR LICENSES

• High school diploma or equivalent experience required
• 3-5 years project accountant experience
• 2-4 years accounts receivable experience
• Experience filing mechanic’s liens

Company Description

SOUTH COAST FACILITY SERVICES is a full-service MEP contractor that designs & installs HVAC equipment, delivers Energy Services, and provides process piping & direct digital control systems. Our mission is to provide high quality mechanical, electrical and plumbing solutions through service and retro-fit construction; provide continuous education to our employees; lead the industry with innovation and technology.