Programs & Scheduling Administrative Assistant

Children's Network of Hillsborough; Tampa (FL); On-site; USD 22,000 - 31,000; Full time

Job summary

Children's Network of Hillsborough in Tampa, FL is seeking an Administrative Assistant to provide high-level administrative support to the department and director. This in-office role handles scheduling, meeting coordination, and internal communications to keep operations running smoothly.

The position requires a high school diploma or GED with at least three years of administrative experience; travel within Hillsborough County may be required; standard hours are 8:00 a.m.

Qualifications

• Education: High school diploma or GED; AA degree preferred.
• Minimum of three years of administrative/secretarial experience.
• Strong leadership and communication skills with data‑driven thinking.
• Ability to manage schedules, meetings, and confidential information.

Responsibilities

• Schedules department meetings, prepares agendas, and records minutes.
• Generation of staffing schedule.
• Attend various staffings and meetings to ensure notes are completed and submitted to the Director of Programs.
• Oversees submission of requested documentation to various departments within the agency.
• Serve as a point of contact for internal and external stakeholders.
• Communicate effectively with team members, providing information and support as needed.
• Assist in the preparation of regular reports and summaries.
• Support the planning and execution of departmental projects and events.
• Assist in research and data collection for various projects.
• Completion of monthly reports and maintaining trackers.
• General administrative duties to include filing, scanning, copying, redacting and mailing as required.
• Prepares routine correspondence as needed.
• Maintain confidentiality of sensitive information.
• Maintain regular in-office attendance to perform essential job functions, collaborate effectively with team members, participate in meetings, and provide timely support to agency operations and service delivery.
• Perform other duties as assigned to support departmental and agency goals, as needed and appropriate to the position.

Skills

Leadership

Communication

Data analysis

Project management

Adaptability

Strategic planning

Education

High school diploma or GED

AA degree preferred

Job description

Children's Network of Hillsborough in Tampa, FL is seeking an Administrative Assistant to provide high-level administrative support to the department and director. This in-office role handles scheduling, meeting coordination, and internal communications to keep operations running smoothly.

The position requires a high school diploma or GED with at least three years of administrative experience; travel within Hillsborough County may be required; standard hours are 8:00 a.m.