Programs & Operations Coordinator

South Dakota Board of Regents; Sioux Falls (SD); On-site; USD 42,000 - 52,000; Full time

Job summary

The Beacom School of Business at the University of South Dakota seeks a self-motivated, detail-oriented administrative professional to support the Prairie Family Business Association (PFBA). You will handle membership, invoicing, payments, and financial records in Banner Finance, as well as manage vendor relations and HubSpot CRM data.

Responsibilities include coordinating registrations, assisting participants with travel and logistics, and providing executive assistant support to the Executive

Qualifications

• Strong customer service focus with excellent oral and written communication.
• Excellent attention to detail with proven ability to prioritize and problem solve.
• Proficient in all Microsoft Office applications.
• Aptitude for or experience in data entry, analysis, and reporting.
• Able to work independently with little direct supervision.
• Limited flexible hours and locations may be required for events.

Responsibilities

• Provide excellent customer service to PFBA members, sponsors, advisors, program participants, and partners.
• Manage membership, sponsorship, and program invoicing, collections, and payment processing.
• Complete financial transactions and maintain accurate records in Banner Finance.
• Administer vendor contracts, purchasing processes, reimbursements, and vendor payments.
• Maintain accurate member, sponsor, and participant information in HubSpot CRM.
• Coordinate program and event registrations and assist participants with registration, payment, travel, and logistical questions.
• Provide executive assistant support to the Executive Director, including scheduling, meeting preparation, travel coordination, and follow-up.
• Provide administrative support to the entire PFBA team.
• Coordinate day-to-day office operations and maintain organized electronic and physical records.
• Follow University and Board of Regents policies and procedures related to financial, purchasing, contracting, and administrative activities.
• Manage multiple competing priorities and ensure deadlines and follow-up activities are completed.

Skills

Customer service

Communication

Attention to detail

Prioritization

Data entry

Independent work

Event coordination

Education

Bachelor’s degree preferred

Tools

Banner Finance

HubSpot CRM

WordPress

MS Office

Job description

The Beacom School of Business at the University of South Dakota seeks a self-motivated, detail-oriented administrative professional to support the Prairie Family Business Association (PFBA). You will handle membership, invoicing, payments, and financial records in Banner Finance, as well as manage vendor relations and HubSpot CRM data.

Responsibilities include coordinating registrations, assisting participants with travel and logistics, and providing executive assistant support to the Executive