Programs & Events Coordinator | Member Experience

Producers Guild Of America; Los Angeles (CA); Hybrid; USD 45,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

10 paid holidays and 2 paid personal/3

Parking at PGA office

Job summary

The Producers Guild of America in Los Angeles seeks a detail‑driven Coordinator, Programs & Events to support the Guild’s screenings, ProducedByConference, and PGA Awards‑related events. You’ll manage registration, attendee communications, logistics, and on‑site operations, collaborating with members, volunteers, vendors, and staff.

You are highly organized, with 1–3 years in events or administrative coordination, a Bachelor’s degree preferred, and strong written and verbal communication.

Qualifications

• Bachelor’s degree preferred.
• 1–3 years of experience in events, programs, administrative coordination, or a related field.
• Strong organizational and time-management skills.
• Meticulous attention to detail and accuracy.
• Strong written and verbal communication skills.
• Professional and responsive approach to member and stakeholder inquiries.
• Ability to remain positive, flexible, and composed in fast-paced or stressful situations.
• Strong initiative, judgment, and problem-solving skills.
• Proficiency with Microsoft Office and comfort with event, database, registration, and collaboration platforms.
• Ability to work occasional evenings and weekends as required for events.

Responsibilities

• Support the planning and execution of member screenings, networking events, committee-led events, and other programming from initial planning through post-event wrap-up.
• Coordinate event logistics, including creating registration pages, sending e-blast invitations, managing registration lists and waitlists in real time, and supporting on-site operations to ensure a seamless member experience.
• Serve as a staff representative at select in-person events and screenings, providing on-site coordination and support.
• Manage event registration and attendance information and maintain accurate program records, trackers, and reporting.
• Support a variety of member-facing programs, including committee-led events, networking opportunities, virtual panels and meetings, and annual special events.
• Assist with the execution of PGA Awards-related events and other high-profile Guild programs throughout the year.
• Support the end-to-end attendee experience for ProducedByConference, including registration and on-site operations, and assist with the coordination and oversight of event volunteers.
• Provide support across the Programs & Events department as needed, adapting to shifting priorities and seasonal programming demands.
• Monitor and respond to member inquiries in a timely and professional manner, ensuring questions are addressed or directed to the appropriate team member.
• Maintain a broad understanding of Guild programs and activities to effectively support members and internal stakeholders.

Skills

Strong organizational skills

Time management

Attention to detail

Written & verbal communication

Customer service

Adaptability

Team collaboration

Problem solving

Multitasking

Professionalism

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

The Producers Guild of America in Los Angeles seeks a detail‑driven Coordinator, Programs & Events to support the Guild’s screenings, ProducedByConference, and PGA Awards‑related events. You’ll manage registration, attendee communications, logistics, and on‑site operations, collaborating with members, volunteers, vendors, and staff.

You are highly organized, with 1–3 years in events or administrative coordination, a Bachelor’s degree preferred, and strong written and verbal communication.