Coordinator, Programs & Events

Producers Guild Of America; Los Angeles (CA); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

10 paid holidays and 2 paid personal/3

Parking at PGA office

Job summary

The Producers Guild of America in Los Angeles seeks a detail‑driven Coordinator, Programs & Events to support the Guild’s screenings, ProducedByConference, and PGA Awards‑related events. You’ll manage registration, attendee communications, logistics, and on‑site operations, collaborating with members, volunteers, vendors, and staff.

You are highly organized, with 1–3 years in events or administrative coordination, a Bachelor’s degree preferred, and strong written and verbal communication.

Qualifications

• Bachelor’s degree preferred.
• 1–3 years of experience in events, programs, administrative coordination, or a related field.
• Strong organizational and time-management skills.
• Meticulous attention to detail and accuracy.
• Strong written and verbal communication skills.
• Professional and responsive approach to member and stakeholder inquiries.
• Ability to remain positive, flexible, and composed in fast-paced or stressful situations.
• Strong initiative, judgment, and problem-solving skills.
• Proficiency with Microsoft Office and comfort with event, database, registration, and collaboration platforms.
• Ability to work occasional evenings and weekends as required for events.

Responsibilities

• Support the planning and execution of member screenings, networking events, committee-led events, and other programming from initial planning through post-event wrap-up.
• Coordinate event logistics, including creating registration pages, sending e-blast invitations, managing registration lists and waitlists in real time, and supporting on-site operations to ensure a seamless member experience.
• Serve as a staff representative at select in-person events and screenings, providing on-site coordination and support.
• Manage event registration and attendance information and maintain accurate program records, trackers, and reporting.
• Support a variety of member-facing programs, including committee-led events, networking opportunities, virtual panels and meetings, and annual special events.
• Assist with the execution of PGA Awards-related events and other high-profile Guild programs throughout the year.
• Support the end-to-end attendee experience for ProducedByConference, including registration and on-site operations, and assist with the coordination and oversight of event volunteers.
• Provide support across the Programs & Events department as needed, adapting to shifting priorities and seasonal programming demands.
• Monitor and respond to member inquiries in a timely and professional manner, ensuring questions are addressed or directed to the appropriate team member.
• Maintain a broad understanding of Guild programs and activities to effectively support members and internal stakeholders.

Skills

Strong organizational skills

Time management

Attention to detail

Written & verbal communication

Customer service

Adaptability

Team collaboration

Problem solving

Multitasking

Professionalism

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

About Us

Producers Guild of America(PGA) advocates for a thriving future for producers and the entire industry. Representing more than 8,400 members across 32 unique credits in film, television and emerging media, PGA protects and promotes the interests of the full producing team.

PGA invests in its core values, working to improve economic opportunities for producers, the culture and sustainability of the entertainment industry, and create more pathways into the Guild for the next generation of producers, including those from underrepresented populations. PGA offers a robust array of networking opportunities, free training, tools, mentoring and education, as well as industry events including the annual ProducedByConference and PGA Awards. PGA provides the Producers Mark (p.g.a.) for feature-length productions, a certification available to both members and non-members at no cost.

Ongoing efforts include PGA’s groundbreaking Healthcare Initiative that calls on studios, streamers and production companies to expand essential benefits for producers. PGA strongly advocates for fair financial structures, employment opportunities, and competitive tax incentives that support domestic production – because producing is a job.

About the Role

The Coordinator, Programs & Events provides vital support to the Programs & Events team across the Guild’s Official Screenings Program, PGA Awards-related events, ProducedByConference, committee-led events, networking events, and virtual meetings and webinars.

This role supports programs and events from initial planning through execution and post-event wrap-up, coordinating registration, attendee communications, event logistics, on‑site support, and program records. The Coordinator works closely with members, colleagues, volunteers, vendors, and other partners to help deliver thoughtful, well-organized experiences across the Guild’s programming.

Key Responsibilities

• Support the planning and execution of member screenings, networking events, committee‑led events, and other programming from initial planning through post‑event wrap‑up.

• Coordinate event logistics, including creating registration pages, sending e‑blast invitations, managing registration lists and waitlists in real time, and supporting on‑site operations to ensure a seamless member experience.

• Serve as a staff representative at select in‑person events and screenings, providing on‑site coordination and support.

• Manage event registration and attendance information and maintain accurate program records, trackers, and reporting.

• Support a variety of member‑facing programs, including committee‑led events, networking opportunities, virtual panels and meetings, and annual special events.

• Assist with the execution of PGA Awards‑related events and other high‑profile Guild programs throughout the year.

• Support the end‑to‑end attendee experience for the ProducedByConference, including registration and on‑site operations, and assist with the coordination and oversight of event volunteers.

• Provide support across the Programs & Events department as needed, adapting to shifting priorities and seasonal programming demands.

• Monitor and respond to member inquiries in a timely and professional manner, ensuring questions are addressed or directed to the appropriate team member.

• Maintain a broad understanding of Guild programs and activities to effectively support members and internal stakeholders.

About The Candidate

You are a highly organized and detail‑oriented professional who enjoys supporting events, programs, and member experiences. You are comfortable managing multiple tasks and deadlines simultaneously and take pride in ensuring that details are handled accurately and efficiently.

You communicate professionally, maintain a positive and solutions‑oriented approach when priorities shift, and are comfortable working in a fast‑paced, collaborative environment. You enjoy working with members, colleagues, volunteers, and external partners and are willing to jump in wherever needed to help the team deliver successful programs and events.

Knowledge, Skills and Experience

• Bachelor’s degree preferred.

• 1–3 years of experience in events, programs, administrative coordination, or a related field preferred.

• Strong organizational and time‑management skills with the ability to prioritize multiple assignments and meet deadlines.

• Meticulous attention to detail and a commitment to accuracy.

• Strong written and verbal communication skills.

• Professional and responsive approach to member and stakeholder inquiries.

• Ability to remain positive, flexible, and composed in fast‑paced or stressful situations.

• Strong initiative, judgment, and problem‑solving skills.

• Proficiency with Microsoft Office and comfort learning event, database, registration, and collaboration platforms.

• Ability to work occasional evenings and weekends as required for events.

Core Competencies

• Plans and Aligns– Planning and prioritizing work to meet commitments aligned with organizational goals

• Drives Results –Consistently achieving results, even under tough circumstances

• Collaborates– Building partnerships and working collaboratively with others to meet shared objectives

• Interpersonal Savvy– Relating openly and comfortably with diverse groups of people

• Situational Adaptability– Adapting approach and demeanor in real time to match the shifting demands of different situations

Compensation Range, Reporting Structure and Work Schedule

• Compensation Range:$45,000-$50,000,commensurate with skills and experience.

• This is a full‑time,non‑exempt position that reports to the Director of Programs & Events and the Associate Director, Screenings & Events

• Work Location & Schedule: Los Angeles, CA. The Guild operates on a hybrid schedule, requiring in‑office presence Tuesday through Thursday, with remote work flexibility on Mondays and Fridays.

Benefits

• PGA offers employees medical, dental, and vision coverage options.

• The Guild has 10 paid holidays per year and 2 paid personal days.

• For employees based in California, monthly parking at the PGA office is paid by the Guild.

Our Hiring Process

As part of the application process, candidates will be asked to submit a brief cover letter responding to the following prompt: "How do you see this role fitting into your broader career goals?"

Additionally, candidates who advance to the final stages of the hiring process may also be asked to complete a short project designed to provide additional insight into their approach, skills, and fit for the role.

The Producers Guild of America is an equal opportunity employer and complies with all applicable laws prohibiting discrimination. All hiring decisions are made without consideration of race, color, ancestry, religion, national origin, age, marital or veteran status, sexual orientation, disability, gender or gender identity, pregnancy, childbirth or a related medical condition, or any other characteristic protected by applicable federal, state or local law.