Programs & Events Coordinator

Veeva Systems; Boise (ID); On-site; USD 30,307 - 38,572; Full time

Benefits offered by this job

Medical, dental, vision

Flexible PTO

Retirement programs

1% charitable giving program

Job summary

Veeva Systems is seeking an events coordinator to manage promotional educational programs within our proprietary system, oversee budgets, and coordinate venue, menu, and AV details.

You will collaborate with sales and faculty, review contracts for compliance, ensure materials are complete, and maintain high-volume email and phone communication, including after-hours coverage on a rotating basis.

Qualifications

• High School diploma or equivalent; College Degree Preferred.
• 1+ years experience in field or related area (Sales, Hospitality, Pharmaceutical, Medical Industry, and Customer Service).
• Pharmaceutical Speaker Bureau experience is a plus.
• Pharmaceutical Event Planning experience is a plus.
• Strong analytical and problem-solving skills.
• Professional and clear oral and written communication and etiquette skills to successfully manage high phone and email volume.
• Demonstrate ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating customer /company priorities.
• Proficiency in MS Office, Word, Excel (e.g., financial calculations, pivot tables, VLOOKUP’s), and Gmail preferred.

Responsibilities

• Database management – manage promotional educational programs within the proprietary system.
• Budget management – assisting customer representatives with their program planning budget to ensure they meet customer business rules and guidelines.
• Selection or confirmation of venue, menu, audiovisual, and air/ground transportation arrangements.
• Coordinate payment with venues/caterers and any other vendors.
• Frequent daily communication with sales representatives and faculty as needed.
• Review all venue contracts for accuracy/ensure customer compliance requirements are met.
• Ensuring all event materials are complete and accurate.
• Work closely with other team members to ensure successful execution of events.
• Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property).
• Effectively manage a high volume of events while also responding to emails and phone calls.
• Manage and monitor a high volume of emails daily.
• Cover after-hours phone line 5pm-midnight on a rotated basis (weeks selected by coordinator).

Skills

Communication

Analytical skills

Multitasking

Gmail

MS Office

Education

High school diploma

College degree preferred

Tools

Gmail

Pivot tables

Job description

Veeva Systems is seeking an events coordinator to manage promotional educational programs within our proprietary system, oversee budgets, and coordinate venue, menu, and AV details.

You will collaborate with sales and faculty, review contracts for compliance, ensure materials are complete, and maintain high-volume email and phone communication, including after-hours coverage on a rotating basis.