Congress Events Coordinator — Logistics & Engagement

Veeva Systems, Inc.; San Francisco (CA); Hybrid; USD 70,000 - 140,000; Full time

Benefits offered by this job

Medical, dental, vision and basic life

Flexible PTO and holidays

Retirement programs

1% charitable giving

Job summary

Veeva Systems seeks an experienced Congress Engagement Coordinator to manage day-to-day logistics for congress events. You will coordinate meeting requests, attendee communications, scheduling updates, and on-site support to ensure flawless execution.

You will work with customer teams, thought leaders, vendors and internal stakeholders across multiple therapeutic areas, travel up to 40% and thrive in a fast-paced life sciences environment.

Qualifications

• 2+ years of experience in event coordination, congress management, customer operations, or project coordination.
• Exceptional attention to detail and organizational skills.
• Strong communication and stakeholder management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with scheduling platforms, CRM systems, or event technologies preferred.
• Experience in life sciences, healthcare, or pharmaceutical events preferred.
• Ability to travel for on-site congress support, ~40% expected.

Responsibilities

• Manage congress engagement logistics from planning through execution.
• Coordinate meeting requests, updates, schedule changes, and attendee communications.
• Maintain accurate engagement records and tracking systems.
• Monitor action items and follow-up activities across multiple teams.
• Serve as a primary operational contact for assigned congress programs.
• Coordinate room schedules, meeting logistics and attendee requirements.
• Support thought leader and employee communications.
• Troubleshoot logistical issues and elevate risks when necessary.
• Provide on-site support during congress execution.
• Create and provide reporting, reconciliation and post-congress activities.
• Support multiple therapeutic areas, teams and engagement programs within customer accounts.

Skills

Attention to detail

Communication

Stakeholder management

Multitasking

Event coordination

Tools

CRM systems

Scheduling platforms

Event technologies

Job description

Veeva Systems seeks an experienced Congress Engagement Coordinator to manage day-to-day logistics for congress events. You will coordinate meeting requests, attendee communications, scheduling updates, and on-site support to ensure flawless execution.

You will work with customer teams, thought leaders, vendors and internal stakeholders across multiple therapeutic areas, travel up to 40% and thrive in a fast-paced life sciences environment.